Overview

Seeking a highly organized, skilled and proactive Executive Administrative Assistant to support leadership of Gannett's Center for Community Journalism and New England operations. The ideal candidate will be a detail-oriented professional with exceptional multitasking abilities and a keen sense of discretion. This role is vital in ensuring the smooth operation of editorial tasks and communications, contributing to the success of our media network. The position will be heavily focused on staffing/recruiting/hiring coordination and will also provide comprehensive administrative support to include preparing and organizing editorial documents, reports, and presentations and establishing and maintaining a systematic digital filing system for easy retrieval of documents and information.

• Provide comprehensive administrative support to executive level leadership, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and organize editorial documents, reports, and presentations.
• Maintain a systematic filing system for easy retrieval of documents and information.
• Provide tracking and updates for key initiatives.

• Draft, review, and distribute communications on behalf of leadership.
• Facilitate and manage internal communications to ensure seamless information flow across 150 sites.

• Organize and facilitate editorial meetings, including preparing agendas, taking minutes, and following up on action items.

• Assist leadership in managing various editorial projects and initiatives.
• Track project timelines, deliverables, and key milestones to ensure timely completion.
• Coordinate with different departments to gather necessary information and resources.
• Track hiring and staffing needs on a weekly basis and maintain database in Excel.

• Bachelor's degree in business administration, Communication, Journalism, or a related field or equivalent combination of experience and education.
• Minimum of 3 years of experience as an administrative assistant, preferably in the media or publishing industry.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience in filesharing and storage within the Microsoft Enterprise environment, including OneDrive and Sharepoint.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive information with the utmost confidentiality and discretion.
• Proactive problem-solving skills and a high level of attention to detail.
• Flexibility to adapt to changing priorities and work under pressure.

• Experience in a fast-paced editorial environment.
• Knowledge of media production and editorial processes.
• Familiarity with content management systems (CMS).
• Strong interpersonal skills and the ability to work collaboratively with a diverse team.

1. Your resume - one to two pages.
2. A cover letter that outlines how you would approach the job.