8117 - Dallas Technology Hub - 5830 Granite Parkway, Plano, Texas, 75024

CarMax, the way your career should be!
CarMax Digital - Dallas Operations Coordination

• Partners with Building Management to include: issuing badges, parking passes, door security, lockers and maintaining key access to office and other building amenities
• Consults with Home Office Home Office Environmental Health and Safety team to oversee local Emergency Response Plan.
• Manages small to medium projects for: events, facilities, construction coordination, employee engagement, technology improvements, etc.
• Facilities support for: mail pick-up/drop offs, cleaning crew, landlord requests, parking management, event approval and execution
• Provides updates to core stakeholders on state of the office and progress against initiatives
• Consults with and communicates to office staff regarding events, building changes, volunteer opportunities
• Coordinates procurement requests for office and staff
• Manages a backlog of requests, ideas and improvement opportunities for the office
• Provides rapid response to onsite Technology, Facilities, and Security issues as they arise
• Provides light technical support for conference room equipment troubleshooting

• Greets, welcomes, and wraps up each candidate interview
• Facilitates background screen, abilities and AOI testing
• First day coordination of new candidates in partnership with their manager

• Oversees office event logistics and facilitation: reserve rooms, work with caters, ensure appropriate AV equipment
• Partners to find community engagement and volunteer opportunities for office staff to increase CarMax's presence in their new location
• Leads team of volunteers or a committee as needed, delegates and prioritizes tasks

• Coordinate and manage travel arrangements for assigned A/VPs and Directors
• Anticipate manager needs while traveling and that all components of the travel are planned thoroughly (i.e. meals, etc.).
• Complete and submit all related T&E reports using the Concur System.
• Ensure all expense reports within teams supporting are handled timely and accurately.
• Fully own and coordinate meetings and events as requested, to include: scheduling, preparing materials, logistics and communication.

• Full management of Office 365 calendar including both short and long-term meeting/event planning and proactive analysis of calendar changes or questions where action by Assistant is necessary. Ensure components such as travel time, "work time" are incorporated into manager's calendars.
• Proactively guard key meetings and work times while being flexible as needed
• Within established guidelines, make independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize and communicate to A/VPs, issues that need immediate attention.
• Perform other administrative duties as assigned

• Minimum of Associates Degree or equivalent work experience; 4 year degree preferred
• Minimum 1-3 years office management or customer relations experience
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Excellent organizational, written and verbal communication, and customer service skills
• Detail oriented, able to multitask and meet changing deadlines, and dependable
• Work well in a team environment, energetic, professional and positive
• Must be self-directed and able to complete project with limited supervision
• Maintain confidentiality
• Demonstrated skills in vendor-client relationship building
• Demonstrated project oriented skills including small and large scale rollout plans
• Ability to effectively present information and respond to questions from managers, associates, contractors, vendors and customers