9002 - Carmax Auto Finance - 225 Chastain Meadows Ct NW, Kennesaw, Georgia, 30144

CarMax, the way your career should be!
About CarMax

CarMax disrupted the auto industry by delivering the honest, transparent, and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 250 locations nationwide.

Our amazing team of more than 30,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

• Within established guidelines, make independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize, and communicate to executive team members issues that need immediate attention.
• Provide tactical support for team projects.
• As needed and when appropriate, independently interpret questions/problems which includes the ability to identify root cause, determine proper course of action and relay to the appropriate staff member.
• Track and follow-up on delegated tasks to help ensure timely completion.

• Full management of Office 365 calendar including both short and long-term meeting/event planning and proactive analysis of calendar changes or questions.
• Proactively guard key meetings and work times while being flexible as needed.
• Schedules meetings timely and accurately (including cancelling or rescheduling) as needed. Oversee to ensure technology is working, refreshments and meals are available as needed.
• Monitor email to prioritize for SVP and to identify and resolve issues/requests utilizing strict confidentiality, judgment, and independent decision making.

• Coordinate and manage travel arrangements for Sr. Vice President and other assigned A/VPs and Directors.
• Anticipate manager needs while traveling and that all components of the travel are planned thoroughly.
• Submit all related travel and expense reports using the company travel and expense system. Audit submitted T&E reports for accuracy and compliance with company policy.
• Fully own and coordinate meetings and events as requested, to include scheduling, preparing materials, logistics and communication.

• On monthly basis complete P&L review, including accrual and variance analysis. Support budget process needs for SVP team as assigned.
• Provide support with drafting, editing and proof-reading memos, reports, and presentations for written correspondence.
• Maintain department files, records and statistics as requested.
• Assist in the creation and maintenance of spreadsheets using Microsoft excel including arithmetic and computational requirements. Ability to appropriate leverage excel to manipulate data, graph creation and function capabilities.
• Assist in the production of various key presentations to include formatting, graphing, importing and animating pages as designed using Power Point and potentially multi-media.
• Process incoming invoices for the teams supported.

• Support New Hire onboarding for assigned team and be the main point of contact for assisting new associates in getting settled into their space, ensuring the associate has computer equipment and systems access.
• Lead setup of new hires desk/workspace and ensure all necessary materials, cleaning, etc. is done prior to associate's start date.
• Mentor other administrative assistants across the CAF organization.

• High school diploma; some college preferred
• Five or more years of administrate experience required
• Strong skills/experience in Microsoft Office products (Excel, Word, PowerPoint, Visio, Outlook) is required, specifically ability to effectively use Microsoft Word and PowerPoint to create professional level documents. Ability to effectively use Excel with basic analysis, formulas, pivot tables, etc.; experience with other CarMax systems is strongly preferred
• Strong skills in building and maintaining working relationships throughout the department and organization and building an effective network.
• Ability to provide excellent customer service and ability to maintain a positive attitude during any situation.
• Ability to be adaptable and at ease in a fast-paced environment and be able to change direction quickly when priorities shift.
• Ability to report to the office up to 5 days per week