About this role
Overview
We are seeking an experienced and highly organized Executive Assistant to support senior leadership in a fast-paced, dynamic environment. The ideal candidate will be a proactive, resourceful, and detail-oriented professional with excellent communication skills, capable of managing multiple priorities while ensuring smooth day-to-day operations.
Key Responsibilities:
1. Executive Support:
- Provide comprehensive administrative support to senior executives, including the Managing Directors and Partners.
- Manage calendars, appointments, and meetings, ensuring efficient time management and prioritization.
- Coordinate complex travel arrangements, including flight bookings, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, reports, and documents for internal and external stakeholders.
- Handle confidential information with discretion and professionalism.
- Expense processing for coverage team in a timely and accurate manner
Want more jobs like this?
Get jobs in Sydney, Australia delivered to your inbox every week.
2. Office Management:
- Act as a liaison for internal and external communications, handling inquiries and requests on behalf of the Office Manager where necessary
- Assist the Office Manager with scheduling and coordinating events, team offsites, conferences and business dinners as necessary
3. Internal and External Stakeholder Coordination:
- Coordinate communication with business partners to facilitate smooth interactions.
- Work collaboratively with peers when managing coverage team with shared initiatives.
- Collaborate with the team and manage front of office reception duties, greeting clients and guests. Ensure each meeting is equipped with video conferencing, catering, relevant materials where required.
- Execute complex meeting and travel schedules for high profile internal and external stakeholders who work alongside senior Partners
4. Additional Duties:
- Handle personal administrative tasks for senior executives as required.
- Maintain a high level of professionalism and adhere to company policies and confidentiality standards.
Qualifications and Skills:
- Experience: 5+ years of experience as an Executive Assistant, preferably in a financial services, private equity, or funds management environment.
- Bachelor's degree or equivalent experience preferred.
Skills:
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills and is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Detail-oriented with strong problem-solving skills.
- Ability to work independently and proactively, anticipating needs and taking initiative.
- Familiarity and confidence working with IT infrastructure i.e. video conferencing, expense related platforms.
- Thrives and excels in both independent and collaborative work environments, effectively balancing autonomy and teamwork with peers
- Professional demeanor and strong interpersonal skills.
- Ability to adapt to a fast-paced and ever-changing environment displaying a calm and friendly disposition.
- High level of discretion, integrity, and the ability to handle sensitive information. Have strong time management skills with the ability to prioritize and execute tasks effectively.
- A collaborative team player who displays a positive and supportive approach to their work environment and peers
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.