Job Description:
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
The Team:
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
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We are a fast-paced, dynamic team that thrives on collaboration and mutual support. In partnership with our global platform and capabilities, we focus on delivering high-quality outcomes that align with organisational goals. Flexibility and adaptability are key as we work together to meet tight deadlines while maintaining high standards of excellence.
Role Description:
Our Swiss team is driven by a shared commitment to growing the local platform. We are proud of our diverse team, bringing together a range of backgrounds, experiences and skill sets. An opportunity has arisen for a Senior Administrative Assistant to join the Global Corporate and Investment Banking Group based in our Zurich office. In this role you will support Senior Management and a team within their respective division This role requires strong organizational skills, attention to detail, and the ability to manage both individual tasks and joint team responsibilities effectively.
Responsibilities:
- Diary management, including organising internal/external meetings
- Handling sensitive and confidential material and information
- Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
- Cultivating relationships with external clients and their assistants, develop knowledge of banker's clients, transactions and specific individuals where possible.
- Manage professional response to telephone calls, taking ownership of queries
- Management of email system, prioritising and responding where appropriate.
- Arranging complex domestic and international travel in high volumes - booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
- Arranging conference calls and video conferences internally and externally
- Understanding the internal systems such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems).
- Handling expenses using Concur system - with a general understanding of the bank's policies
- Pre-empt and highlight to the Business Manager out of policy expenses
What we are looking for:
- Fluent in Swiss German, German, English. Basic knowledge in French / Italian beneficial
- Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking.
- Proactive style and ability to work independently and as a team player
- Excellent organizational and multitasking abilities.
- Capable to work efficiently in a pressurised environment
- Excellent PC skills including Word, Excel, PowerPoint and Outlook
- Flexible approach to overtime and out of hours working patterns
- Mature, calm and professional attitude at all times
- Accuracy and numeracy
- Excellent communication skills at all levels written and verbally in Swiss German, German and English
- Confidence at dealing with people of all levels both internally and externally