Minimum Salary: $57,000.00 - $62,850.00
ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage and passion to drive life-changing impact to ZS.
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Our most valuable asset is our people.
At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and
make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.
ZS's Corporate Enterprise Functions operate the firm's core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.
SENIOR OPERATIONS ASSISTANT
Senior Operations Assistant support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.
What You'll Do
- Front-desk responsibility: handle front desk reception responsibility (answering phones, greeting/escorting visitors, handling mail and deliveries).
- Act as lead liaison for multiple vendors (property management, various suppliers, office services).
- Coordinate building services with the landlord.
- Organize office equipment maintenance, repair, and replacement.
- Order office supplies-stationary, paper,etc,
- Order kitchen supplies
- Oversee purchasing of supplies and equipment.
- Manage inventories of office and IT supplies/equipment.
- Office finance support (expense reconciliation, vendor invoice processing, general purchasing).
- Coordinate disaster management functions in the office.
- Management and support local office registration (one-time and ongoing).
- Providing orientation and instruction on procedures to new employees.
- Set up office meetings and events, including catering needs.
- Provide administrative support to increase manager productivity (scheduling, screening calls, interacting with venfors, and emails correspondence, legal support, finance).
- Support IT related administrative tasks.
- Prepare domestic and international travel logistics (itineraries, visas,etc).
- Support special projects as needed.
What You'll Bring
- High school diploma required, post-secondary education or Associate's /Bachelor's degree preferred.
- At least 5 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment.
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook)
- Strong oral and written communication skills.
- Professional appearance and demeanor with ability to exercise good judgment and discretion.
- Attention to detail, dependability/punctuality.
- Proactive self-starter with ability to management a wide variety of tasks and meet deadlines.
- Experience working both independently and with a team in a demanding environment.
- Sense of humor appreciated.
Perks & Benefits:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.
We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.
Considering applying?
At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.
To Complete Your Application:
Candidates must possess work authorization for their intended country of employment.
An on-line application, including a full set of transcripts (official or unofficial), is required
to be considered.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com