Front Desk Administrative Assistant

Our most valuable asset is our people.

At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.

ZS' Corporate Support teams operate the firm's core internal enterprise functions. Our global teams comprise collaborative, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.

Administrative Services provides support to ZS professionals.

FRONT DESK ADMINISTRATIVE ASSISTANT
We seek an experienced administrative professional who is energetic, organized and possesses superb people skills for our Chicago, IL office. The Front Desk Administrative Assistant position requires in-office presence Monday through Friday to assist with operations for the office and front desk.

What You'll Do:

• Front desk reception (answering phones, greeting visitors, handling mail and deliveries)
• Completing administrative processes (email correspondence, creating spreadsheets for tracking and allocations)
• Catering coordination and facilities management assistance
• Scheduling meetings, prep meeting rooms, and event set-up
• Concierge for meeting rooms and manages meeting room bookings
• Supporting meetings with stakeholders from other offices
• Order, maintain and stock office and kitchen supplies
• Assist the Office Manager and stakeholders as needed
• Hours are 8:00 am - 5:00 pm

What You'll Bring:

• High school diploma required; post-secondary education or Associate's/bachelor's degree preferred
• At least 1-3 years of relevant administrative or customer service work experience
• Fluent in MSOffice (Word, PowerPoint, Excel, Forms and Outlook), MS Teams, and Sharepoint are a plus
• Strong focus on Customer Service is a plus
• Strong oral and written communication skills
• Professional appearance and demeanor with ability to exercise good judgment and discretion
• Attention to detail, dependability/punctuality
• Initiative-taker and ability to support a wide variety of tasks and meet aggressive deadlines
• Experience working both independently and with a team in a demanding environment

Perks & Benefits:

ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Considering applying?

At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

To Complete Your Application:

Candidates must possess or be able to obtain work authorization for their intended country of employment.

NO AGENCY CALLS, PLEASE.

Find Out More At:

www.zs.com

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