Office Manager, Part-Time (Contract)

Location: 3200 Park Center Drive Suite 750, Costa Mesa, CA 92626

Onsite requirement: Tuesdays & Thursdays, 8am - 4pm

Why WWT?

Founded in 1990, World Wide Technology (WWT), a global technology solutions provider leading the AI and Digital Revolution, with $20 billion in annual revenue, combines the power of strategy, execution and partnership to accelerate digital transformational outcomes for large public and private organizations around the world. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps customers and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at scale through its global warehousing, distribution and integration capabilities.

• Manage the overall operations of the Costa Mesa, CA office
• Work collaboratively with Sales, Engineering and Marketing teams; promote community building and positive office culture.
• Provide administrative support as needed for West Executive team
• Interact positively with executive level team members, customers and partners on a regular basis. Ensure that guests are taken care of, escorted to appropriate rooms and meetings are on track for the day.
• Reserve conference rooms, order catering as requested, prepare meeting rooms (ensure boards are erased prior to next meeting), check AV and assist visitors with any technology needs.
• Liaise with building management and Corporate Real Estate team.
• Security Liaison for the office and work closely with WWT's Global Security Department
• Manage and maintain emergency action plans.
• Procure building access cards for new employees.
• Maintain an up-to-date employee contact list and email alias for the office
• Greet and accommodate guests
• Ordering and managing office supplies, beverages, and snacks
• Sign for and distribute mail, packages, and other deliveries
• Maintain a tidy, organized office environment including conference rooms, supply closets, kitchens, and other common spaces. Enforce office etiquette.
• Maintain and upkeep office equipment such as printers, fax, and phones
• Organize repairs and upgrades to facilities
• Follow through on maintenance agreements and contracts
• Organize events such as Day of Caring, Happy Hours, team building events

• Bachelor's degree or equivalent experience
• At least 3 years of office management experience of managing similar sized facility (within IT industry a big plus)
• Marketing and event planning experience preferred
• Strong planning and organizational skills; adept independent problem-solving skills with focus on efficient, quick and consistent execution
• Meticulous attention to detail
• Strong interpersonal and communication skills, both written and verbal
• Professional appearance and manner
• Computer literacy, specifically Microsoft Office (Word, Excel, PowerPoint and Outlook) is a must. Salesforce a plus
• Ability to multitask effectively and accommodate requests with the utmost courtesy
• Energetic, Friendly, Positive, and Personable
• Must be in the office on Tuesdays and Thursdays from 8am - 4pm PT