About World 50 Group
World 50 Group comprises private peer communities that empower CEOs and C-level executives from globally esteemed organizations to discover groundbreaking ideas, share invaluable experiences, and cultivate meaningful relationships. The busiest officer-level executives and their most promising future leaders trust World 50 Group to facilitate collaboration, conversation, and counsel on the topics most crucial to leading, redefining, and growing modern enterprises. Membership is by invitation only.
Our purpose is to accelerate the success of our members and their organizations. It comprises highly curious associates who consider it a privilege to help leaders stay ahead.
Position Description
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The position plays a critical role in constructing the environment for the ultimate member experience. Reporting to the Manager of Member Experience, this position is responsible for managing all aspects of the planning and execution of event logistics. This position requires 30- 50% travel. Multiple positions from Coordinator-Senior Associate level are available. The role leveling of candidates will be determined through the interview process.
The ideal individual will have a strong passion for world-class quality and attention to detail, and thrive in a fast-paced, dynamic environment.
Responsibilities include but are not limited to:
- Participate in the logistical planning, coordination and execution of all World 50 Group core programs including summits, roundtables, and special programs.
- 9 - 12 in person programs per year and additional programs and virtual programs as needed, size and scale of events may vary
- Create unique and exclusive experiences consistent with the World 50 Group brand
- Work closely with member services team to ensure master lists are created and updated in a timely manner
- Assist in developing and managing event related-collateral (e.g. welcome card, menu, maps, etc.)
- Contribute to tracking summit supply needs and coordinating with member services team
- Work closely with Producers to ensure best overall experience for members
- Develop and manage logistics timeline for each summit
- Coordinate lodging and transportation as needed
- Travel to Gatherings (as needed) to lead onsite logistics, may be required to attend additional gatherings in a support role
- Tracking and Reporting costs vs budgets
- Conduct site visits and research as needed to secure locations for gatherings
- Maintain vendor relationships and related contracts
- Take initiative in building productive Member Experience team by leading new projects and encouraging others
- Work closely with Finance and Accounting Department
- AMEX/VISA coding in Expensify
- Communication regarding finances across departments as required
- Reviewing Salesforce Dashboards and logging all contracts and invoices
- Working on Salesforce Projects with Salesforce and Digital Team and helping to move projects forward.
- Observing, compiling and communicating data as it impacts gathering decision making
- Assist with Member Experience initiatives to build a better and more productive team such as but not limited to:
- Datapine and the collection and input of data from World 50 Membership Virtual Programs
- Salesforce and the process of updating Member Experience related items such as creating new accounts, updating vendor pages, and general tasks
Requirements
- Superior quality and service standard
- Highly organized, creative and attentive to detail; able to manage, prioritize and bring to completion multiple projects
- Creative problem solving
- Demonstrate poise and grace under pressure
- Ability to present self to C-level executives with confidence and professionalism
- Strong work ethic and willingness to take ownership for wide-ranging responsibilities
- Persistence, resourcefulness, drive, and ability to work proactively and independently
- Excellent communications skills, both interpersonal and written
- Solid computer and analytical skills
- Strength in managing budgets, event plans and logistics for multiple gatherings simultaneously
Education/Experience
- Four-year degree in Hospitality, Communications or related field
- 2-6 years of experience in events logistics and planning
- Experience working with luxury brands, corporate boards or c-suite Executives
- Experience in catering a plus
Work Environment and Physical Demands
This role requires lifting and moving equipment weighing 30 lbs or greater. This role will involve regular walking (2 Hours) and standing (12 Hours) for extended periods when working seasonal off-site events.
While performing the responsibilities of this position, reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this role. The associate is occasionally required to travel.
Conclusion
This position description is intended to convey information essential to understanding the scope of the position and it is not intended to be a comprehensive list of skills, efforts, duties, responsibilities or working conditions associated with this position
World 50 Group. is an Equal Employment Opportunity/Affirmative Action Employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. World 50 Group also maintains a Drug-Free Workplace.