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Associate

AT Wipro
Wipro

Associate

Cebu City, Philippines

Role Purpose

The purpose of the role is to provide effective technical support to the process and actively resolve client issues directly or through timely escalation to meet process SLAs.

Do

  • Support process by managing transactions as per required quality standards
  • Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner
  • Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue
  • Update own availability in the RAVE system to ensure productivity of the process
  • Record, track, and document all queries received, problem- solving steps taken and total successful and unsuccessful resolutions
  • Follow standard processes and procedures to resolve all client queries
  • Resolve client queries as per the SLA's defined in the contract
  • Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients
  • Identify and learn appropriate product details to facilitate better client interaction and troubleshooting
  • Document and analyze call logs to spot most occurring trends to prevent future problems
  • Maintain and update self-help documents for customers to speed up resolution time
  • Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution
  • Ensure all product information and disclosures are given to clients before and after the call/email requests
  • Avoids legal challenges by complying with service agreements
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  • Deliver excellent customer service through effective diagnosis and troubleshooting of client queries
  • Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions
  • Assist clients with navigating around product menus and facilitate better understanding of product features
  • Troubleshoot all client queries in a user-friendly, courteous and professional manner
  • Maintain logs and records of all customer queries as per the standard procedures and guidelines
  • Accurately process and record all incoming call and email using the designated tracking software
  • Offer alternative solutions to clients (where appropriate) with the objective of retaining customers' and clients' business
  • Organize ideas and effectively communicate oral messages appropriate to listeners and situations
  • Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract /SLAs


  • Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client
  • Undertake product trainings to stay current with product features, changes and updates
  • Enroll in product specific and any other trainings per client requirements/recommendations
  • Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client
  • Update job knowledge by participating in self learning opportunities and maintaining personal networks


  • Stakeholder Interaction

    Stakeholder Type

    Stakeholder Identification

    Purpose of Interaction

    Internal

    Team Leaders

    Performance review

    HR

    Hiring and employee engagement and retention

    Training Team

    Capability development

    Technical Lead

    Training, issue escalation/ resolution

    External

    Client

    Query Resolution

    Display

    Lists the competencies required to perform this role effectively:

    • Functional Competencies/ Skill
      • Process Knowledge - Knowledge of assigned process, tools and systems - Foundation to Competent

    Competency Levels

    Foundation

    Knowledgeable about the competency requirements. Demonstrates (in parts) frequently with minimal support and guidance.

    Competent

    Consistently demonstrates the full range of the competency without guidance. Extends the competency to difficult and unknown situations as well.

    Expert

    Applies the competency in all situations and is serves as a guide to others as well.

    Master

    Coaches others and builds organizational capability in the competency area. Serves as a key resource for that competency and is recognized within the entire organization.

    • Behavioral Competencies
      • Collaborative working
      • Problem solving and decision making
      • Attention to Detail
      • Execution Excellence
      • Client (Internal) Centricity
      • Effective Communication

    Deliver

    No.

    Performance Parameter

    Measure

    1.

    Process

    No. of cases resolved per day, compliance to process and quality standards, meeting process level SLAs, Pulse score, Customer feedback

    2.

    Self- Management

    Productivity, efficiency, absenteeism, Training Hours, No of technical training completed

    Roles & Responsibilities
     Responsible for handling inbound and outbound calls from any part of the globe that the call
     originates from
     Equipped to handle all general reservations and deal with changes to all reservations/tickets
     Provide refunds to passengers and answer general airline and reservation queries
     Handle Frequent Flyer program general queries
     Able to make a service recovery in the event the agent understands that he has made a mistake
     or an error or get the same done through his supervisor
     Timely follow up on any commitments made to the customer
     Ensure accurate documentation of customer profiles/reservations
     Handle customer complaints and provide first time resolution
     Keep oneself updated, aware of, and compliant to all Company policies and procedures which
     include Information Security Management Systems

     Grads/undergrads with 2 years completion in college and able to produce TOR.
     SHS Graduate for new curriculum
     Flexible to work in a 24X7 environment

     Working knowledge of PCs e.g. MS Office
     Reasonable keyboard skills
     Generic understanding of customer service
     Need to have sound customer service skills and soft skills with prime focus being on customer
     satisfaction
     Excellent spoken English and reasonably good written communication skills.
     No Regional Accent, Neutral Accent
     Ability to verbalize thoughts
     Correct construction of sentences
     Grammatically correct English
     Good grasping power
     Excellent listening skills
     Should have patience and not be overawed by difficult situations
     Team player
     Reasonable analytical skills
     Understanding of job profile applied for
     Situation handling skills
     Leadership skills (not a critical parameter but would be an add-on)

    Client-provided location(s): Cebu City, 6000 Cebu, Philippines
    Job ID: Wipro-3100117
    Employment Type: Full Time