About this role:
Wells Fargo is seeking a Senior Administrative Assistant. They will be responsible for providing administrative and secretarial support to management teams, product areas or senior executives. The Administrative and Executive Assistant focus specializes in providing administrative and secretarial support for a department or group of individuals or senior executives. Responsibilities may include meeting coordination, supplies and equipment ordering, assistant coordination, payroll for staff eligible for overtime, overtime reports, handling calls and preparing correspondence, establishing and implementing office procedures, and acting as an information source on company policies.
In this role, you will:
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- Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
- Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
- Perform complex administrative, transactional, operational, or customer support tasks
- Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
- Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
- Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
- Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
- Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
- Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
Required Qualifications,
- 4+ years of Administrative and Executive Assistance experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
- Concur experience preferred
- Detail-oriented, highly organized, and proactive
- Exceptional customer service standards
- Strong interpersonal skills and the ability to interact and communicate with C-suite external clients, Senior leadership and other team members
- Ability to articulate clearly and concisely in both written and oral communication
- Ability to multi task and adapt to situations quickly
- Ability to work independently with minimal supervision
- Responds to requests and inquiries in a timely manner
- Demonstrates sound judgment when problem solving
- Works well in a team environment; demonstrates respect and collaboration
- Ability and willingness to collaborate with teammates to ensure appropriate support and coverage
- Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results orientation, and professionalism
- Demonstrates proficiency with Domestic and International travel; Concur experience preferred
- Ability to manage and process reports; maintaining financial efficiencies and reducing costs
- Ability to adhere to confidentiality practices and guidelines
- Ability to work outside of regular business hours; willingness to stay late and arrive early
- Financial services experience.
- Intermediate Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.
- Ability to work in a fast paced deadline driven environment.
- Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events.
- Sales force experience
- A notary or the agreement to obtain one
- 1445 ROSS AVE, DALLAS, TX 75202-2711
Total Base Pay Range
27.74 - 49.38 USD Hourly
Pay Range
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$23.13 - $41.11
Benefits
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
- Health benefits
- 401(k) Plan
- Paid time off
- Disability benefits
- Life insurance, critical illness insurance, and accident insurance
- Parental leave
- Critical caregiving leave
- Discounts and savings
- Commuter benefits
- Tuition reimbursement
- Scholarships for dependent children
- Adoption reimbursement
28 Nov 2024
* Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.