(USA) Executive Assistant

Position Summary...

What you'll do...

Coordinates plans and schedules projects company and businessrelated events with minimal direction by researching and identifying options resources and cost efficiencies within established timeframes establishing dates timelines and agendas identifying and coordinating specific technology needs identifying organizing and scheduling pretravel preparation and business needs and acting as a coordinator or liaison for visiting associates and guests Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs anticipating and identifying time requirements for premeeting work monitoring and maintaining calendars and the use of meeting rooms or facilities and utilizing business knowledge to prioritize requests and identify key attendees Utilizes business and process knowledge to construct electronic verbal and written communications for leadership by followingup with requests to ensure resolution communicating with senior leadership to gather information and resolve issues drafting and sending communications on behalf of supervisor reviewing content and editing documentation and receiving reviewing and prioritizing incoming messages Provides financial and business data management for specified area by coordinating with other areas to collect data and information compiling forecasting and reconciling divisional data identifying and escalating risks and concerns creating and maintaining reports reporting tools and templates maintaining security and confidentiality of sensitive information receiving interpreting and processing invoices and expense reports against a standard and reporting time reviewing for exceptions and making time adjustments Supports leadership and the company by serving as associate contact and resource obtaining information and offering solutions to filter and prioritize requests for leadership time and attention mentoring offering guidance and delegating to other assistants resolving internal and external customer requests developing maintaining and working within an internal network to share and escalate information and conducting technical coordinator activities Demonstrates uptodate expertise and applies this to the development execution and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices supporting and aligning efforts to meet customer and business needs and building commitment for perspectives and rationales Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders identifying business needs determining and carrying out necessary processes and practices monitoring progress and results recognizing and capitalizing on improvement opportunities and adapting to competing demands organizational changes and new responsibilities Models compliance with company policies and procedures and supports company mission values and standards of ethics and integrity by incorporating these into the development and implementation of business plans using the Open Door Policy: and demonstrating and assisting others with how to apply these in executing business processes and practices Respect the individual: Demonstrates and encourages respect for others drives a positive associate and customermember experience for all embraces differences in people cultures ideas and experiences supports workplaces where associated feel seen and connected through a culture of belonging so all associates thrive and perform contributes to an environment allowing everyone to bring their best selves to work Respect the individual: Demonstrates engagement and commitment to the team developing others through feedback coaching mentoring and developmental opportunities and recognizes others contributions and accomplishmentsRespect the individual: Builds strong and trusting relationships with team members and business partners works collaboratively to achieve objectives communicates with impact and listens attentively to a range of audiences and demonstrates energy and positivity for own workAct with Integrity: Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values and leads by example to foster our culture supports Walmarts goal of becoming a regenerative company by making a positive impact for associates customers and the world around us eg creating a sense of belonging eliminating waste participating in local givingAct with Integrity: Follows the law our code of conduct and company policies and encourages others to do the same supports an environment where associates feel comfortable sharing concerns reinforces our culture of nonretaliation listens to concerns raised by associates and takes action acts with accountability for achieving results in a way that is consistent with our valuesAct with Integrity: Is consistently humble selfaware honest and transparentServe our Customers and Members Delivers results while putting the customermember first and applying an omnimerchant mindset and acts with an Every Day LowCost mindset to drive value and Every Day Low Prices for customersmembersServe our Customers and Members Adopts a broad perspective that considers data analytics customermember insights and different parts of the business when making plansStrive for Excellence: Consistently raises the bar and seeks to improve demonstrates curiosity and a growth mindset seeks feedback asks thoughtful questions supports innovation and intelligent risktaking and exhibits resilience in the face of setbacks Strive for Excellence: Implements and supports continuous improvements and willingly embraces new digital tools and ways of working