We are looking for an Executive Assistant to a legal team consisting of seven attorneys and one contract manager based in New York City that provides business & legal support to the business units responsible for distribution of the Paramount portfolio of video programming services, as well as distribution of Paramount streaming products such as P+ and Pluto!

Essential duties and responsibilities may include:

• Scheduling meetings, answering and screening telephone calls, prioritizing mail and other communications, processing T&E reports, ordering supplies, arranging office services, coordinating travel and meal arrangements, performing administrative errands. Assist in planning of department events and outings, schedule & book conference rooms, coordinate internal and external meetings and respond to facility issues. Will be responsible for updating and revising business and internal contacts on a continuous basis.
• Word processing; tracking and administering the execution of agreements; scanning and profiling agreements into document database; preparing redline versions of agreements; proofreading, emailing, photocopying, faxing and mailing agreements, letters, cover sheets and other documentation; preparing and updating documentation and reports; preparing routine and complex correspondence; handling internal and external document distributions; and proactively maintaining status reports/team calendars.
• Organizing and maintaining records and files for centralized legal filing system and individual attorneys' office files. Coordinate and administer periodic regulatory and contractual compliance reports.
• Assist with the administration of contract database and records system, as well as the monitoring of contractual and regulatory compliance.
• Must be able to understand and quickly execute assignments, and to independently follow through on multiple tasks. Quick turnaround time on most assignments required.
• Must have the flexibility to work overtime as needed.

• 2+ years of relevant work experience.

• Experience in a legal administrative support capacity strongly preferred
• BA or other undergraduate degree preferred
• Qualified candidates should possess excellent drafting, analytical and organizational skills
• Qualified candidates should possess experience with contracts and legal concepts, knowledge of intellectual property, entertainment, technology, privacy and/or internet law
• Experience with legal document management software and redlining software (e.g., Deltaview/Workshare)
• Strong proofreading skills
• Excellent oral and written communication skills
• Excellent administrative skills
• Professional composure and demeanor
• Detail-oriented, ability to manage and prioritize simultaneous responsibilities within time limits
• Highly motivated and resourceful self-starter with excellent organizational and follow-through skills
• Proficient in MS Word, Excel, Outlook and PowerPoint
• Ability to manage multiple assignments simultaneously in a demanding, fast-paced environment; to communicate effectively with others verbally and in writing; and ability to work independently on projects assigned by attorneys
• Proven ability to work in fast-paced environment and communicate effectively with client groups