About the Role
As an Executive Talent Coordination for APAC you will view the world through a lens of candidate and client experience. You will arrange complex interview schedules and capture documentation, greet and escort candidates in the office, manage post-offer documentation like contracts, assist in coordinating new executive on-boarding and communications, as well as other additional project management and reporting. You will use existing recruiting tools and practices, as well as stay up to date on new tools and practices that could be used to continuously improve our processes.
You are...
- Self-driven, curious, highly collaborative and detail oriented.
- Experienced at creating a high touch candidate experience and driving a complex recruiting process.
- You have superior organization skills, integrity and conscientiousness. You don't get overwhelmed easily and remain calm under pressure.
- You're innovative, creative and constantly looking for ways to improve ways of working.
- You are self-aware, articulate on the phone and eloquent in emails. You're respectful of the candidate and the stressful process of hiring.
- You're a charismatic person who feels comfortable talking to executives at all levels; you're flexible, fearless, and excited to help build something amazing and share it with the world.
- Motivated. You understand the impact of a highly-satisfied, excited crew; you are slightly obsessive-compulsive about grinding away at issues.
- A utility player. You're willing to help out wherever needed and the most organized when doing so.
- Have a passion for Uber and have drive impact along with an experienced Global team.
Want more jobs like this?
Get Human Resources and Recruitment jobs in Tokyo, Japan delivered to your inbox every week.
What You Will Do
- Act as the main point of contact for Executive candidates throughout the interview process and provide a "white glove" experience.
- Handle heavy, complex interview scheduling that may consist of international and offsite meetings, as well as external video/telepresence conferencing.
- Partner with Executive Assistants and Team Recruiters, Sourcers, Coordinators and other senior stakeholders to ensure a great candidate experience.
- Serve as an on-site and remote host to high-profile candidates interviews
- Manage expense management and provision travel authorization for high profile candidates.
- Manage the drafting of employment agreements for all executive new hires.
- Coordinate and manage the process for candidate experience initiatives and other special projects.
- Manage and track sensitive data for the Executive Recruiting team.
- Generate various reports to be presented to members of the Executive Leadership Team.
- Maintain confidentiality and security of sensitive information and files.
- Own tasks that will round out the hiring process, such as, but not limited to: candidate reimbursements, data entry and cleansing, onboarding executives, opening POs, etc.
Basic Qualifications:
- Minimum of 2 years experience working in a recruiting environment
Preferred Qualifications:
- Previous recruiting, sourcing, executive administration or recruiting coordination experience, prior search firm or in-house experience
- Excellent attention to detail
- Must be able to work swiftly with a high sense of urgency and be comfortable with frequent shifting priorities and time sensitive, tight deadlines
- Must be a self-starter, quick learner, and highly organized with an incredible attention to detail
- Professional written and verbal communication skills
- Ability to follow up; know what's going on at all times and respond quickly
- Flexibility, patience, persistence and perseverance
- Experience with Google Suite, Workday, and candidate databases
- Associate or Bachelor's Degree or equivalent work experience
We welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently. If you have the curiosity, passion, and collaborative spirit, work with us, and let's move the world forward, together.
Offices continue to be central to collaboration and Uber's cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role.
*Accommodations may be available based on religious and/or medical conditions, or as required by applicable law. To request an accommodation, please reach out to accommodations@uber.com.