Overview of the Role

The Core responsibility of this role is to manage the administrative assistants’ team in order to provide professional support that facilitates operational efficiency, collaboration and to ensure that colleagues receive the best service.

Additional responsibilities are supporting a fund team in every aspect of its day to day running. This is an all-encompassing secretarial and administrative role. The position will report to the Office Manager.

Main Duties and Responsibilities

• Supervision of the administrative assistants’ team and the receptionist

• Ensure adequate staffing level to cover for absence and peak in workload

• Provide optimized administrative processes that reflect audit requirements as well as an efficient working environment in liaison with the office manager

• Support the implementation of new software, new company processes, etc.

• Manage annual performance evaluations and goal setting, ensuring that effective feedback is sought and given

• Ensure that team is mentored and developed appropriately, organise regular team meetings, lessons learned sessions, provide training sessions, etc.

• Liaising with external service providers and business partners, drafting own correspondence, answer requests of service providers, internal tracking of investment offers

• Diary Management – Coordinate, organise and facilitate a high volume of meetings, conferences, investor days (including international conference calls/video conference calls/WebEx-meetings) as well as intelligent and reliable travel arrangements with complex itineraries in liaison with other offices, preparing of travel expenses

• Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations

• Translating of reports and presentations German/English

• Administrative tasks like updating and maintaining client and property management database, preparing and keeping track of Fund invoices, responsible and reliable handling of bank guarantees/rental security deposits, preparing NDA’s/LOI’s according to requirements

• Further administrative tasks, minor projects, occasional event organisation

Technical Skills & Qualifications Required

• Experience as a team leader or a similar role, preferably in an international environment

• Very good knowledge of MS Office (Outlook, Excel, PowerPoint, Word, One Note), Adobe Standard, DocuSign

• Very good German (incl. orthography) and English language skills

• Knowledge of virtual call systems (Zoom, WebEx, MS Teams)

• Knowledge of German travel expense laws and regulations appreciated

Competencies Required

• Ability to build professional relationships and trust

• Excellent communication skills

• Good analytical, planning and organizational skills

• Attention to detail, accuracy

• Proactive prioritising, handling of multiple requests/tasks, meeting deadlines

• Service-oriented and self-organized

• Team player

• Flexibility to adjust to changing working environment and processes

• Committed, positive working attitude, hands on approach

• Willing to acquire knowledge of asset management and investment topics

• Act in line with Nuveen’s Company Values

FCA registration required: No

ASIC registration: No

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives.  Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future.  For more information about the firm please visit our website at www.nuveen.com

Accessibility Support

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If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: 

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

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