Editorial operations administrator

Reuters is seeking experienced Editorial Operations Administrator for the newsroom operations to help handle the newsrooms operations in New Delhi.

The operations individual will have to ensure a smooth handling of all local admin tasks working closely with the bureau chief and regional GM's on admin support.

About the Role:

You're a fit for the role of Editorial Operations Administrator if your background includes:

• Providing optimal support to editorial management in South Asia and their teams with bureau administration, procurement, transport support, freelancer management etc.

• Ensuring smooth and prompt handling of all newsroom-related tasks, working closely with the bureau chief and regional general managers on admin support.
• Travel Arrangements - visa application processes for applications in India and assistance to those visiting India from other locations; coordination with the Ministry of External Affairs and other government agencies.
• Maintaining organised filing system, both digital and physical (where applicable originals), to ensure easy retrieval of documents and compliance with local legislation.
• Support to senior staff to manage their calendars and submission of expenses.
• Liaison with facilities management, local authorities, HR and IT teams, and managing communications to the bureau on holidays, cafe backups
• Onboarding and offboarding support, preparation of the weekend and shift rota of all the relevant teams.
• Relocation of employees moving to local news bureau or vice-versa.
• Coordinating / assisting in relevant training / company events across the region.
• Managing subscriptions (TV, mobile phones, news feeds) and memberships and sharing budget information with the regional administrator.
• Taking ownership of securing safety gear and quarterly updates on a central database, with accurate entering and maintaining of data including tracking assets owned by the business unit (mobile phones, UPS, SIM cards etc.)
• Providing support with setting up vendors such as service suppliers and freelancers, working closely with the Global Operations Team. Also working with vendors and internal sourcing department to manage procurement.
• Following up with Accounts Payables department on payments to make sure invoices are paid within deadlines.
• Liaising closely with the bureau drivers on the usage of the vehicles and monitoring fuel claims, renewal of insurance & emission tests in a timely fashion.

• Excellent organisational skills and experience in office administration, people management and problem-solving.
• At least 2 years of experience in administration support to a newsroom (Remote assistance across the South Asia region would be a plus).
• Very strong written and spoken English and at least one more language relevant to your region.
• An ability and desire to manage and support a team across languages and geographies.
• The ability to deliver under pressure and with great flexibility.
• Solutions-oriented to meet the set objectives and goals.

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
• Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
• Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
• Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
• Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.