Discovery is at the centre of everything we do. Wherever you find us around the world, if you can think of a product, you can probably find it in our stores. We are part of the TJX Family which includes TK Maxx, and Homesense in Europe and the UK and across the rest of the world you will find us as TJ Maxx, Marshalls, HomeGoods, Sierra and Winners.With variety comes plenty of surprises-our environment is ever-changing, and that's just how we like it. Every day is an opportunity to discover something new about our business, our partnerships and even something exciting about yourself. Are you ready to Discover Different?
Job Summary
Responsible for the operational execution of services provided by the internal Construction Project team. Management of the team workload across project workstreams running simultaneously throughout UK & Europe & processing of associated invoices to ensure payment to contractors within contractual terms.
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Business Partner with Store Operations to support high volume fixture requests & rollouts to drive sales opportunities in trading stores across all geographies.
Key Responsibilities
Delivering through a team of 3 Project Specialists & Co-ordinators:
- Management & co-ordination of the team workload ensuring all project tasks are performed in line with agreed pre-start dates & in conjunction with the Capital Activity Report & Construction Timeline.
- Oversee prompt approval of capex submissions. Cross referencing dates on Capital Activity Report to confirm approval & chasing relevant approvers if not.
- Controlling the processing of purchase orders and invoices across all markets by driving & flexing the team to cover the New Store, Remodel, TSI, Sales Driving & Fixture Initiative programmes. Managing the process to ensure compliance to TJX fiscal procedures.
- Working across circa. 30 New Store, Relocation & Expansions, 60 Remodels & an extensive TSI, Sales Driving & Fixture Initiative programme simultaneously across UK & Europe.
- Managing the departmental PO processing of approx. £70 million per annum.
- Approving & receipting of corresponding invoices, validating that all approved invoices are released in line with contractual payment terms.
- Control Change Order requests, ensuring approval in a timely manner.
- Monitoring Capital Contributions & raising invoices to Landlord's across all markets, liaising with Acquisition & Construction teams to ensure values are correct, relationships are utilised & linking in with Finance to allocate to appropriate projects.
- Direct & control the reconciliation of all Construction projects working to a 30-day post completion timescale & supporting any that aren't to bring to a prompt conclusion.
- Working with Project & Cost Managers to receive final accounts & ensure POs are raised to cover all variations & additional requirements.
- Chasing contractors for outstanding invoices to ensure all payments are captured & processed in a timely manner so projects can be closed & Financial Accounts report accurate final out turn costs. Being point of escalation if chasing by team has not been acknowledged.
- Issuing cost sheets monthly to Project & Cost Managers for reconciliation against cost reports. Following their review, collate & reconcile, clarifying any discrepancies. Feed overview into High Level Summary for review with Commercial Construction Manager.
- Running monthly Oracle reports to check status of contractor accounts to confirm payments are made & none are unnecessarily held up in the system. Monitoring aged invoices & safeguarding that they have justified reasons for non-payment.
- Maintaining & updating key departmental databases & information
- Updating trading store list following New Store openings & completion of Remodels.
- Updating Contractor List to reflect current contractors & consultants.
- Monitoring Insurances to ensure all contractors have the contractual coverage required.
- Monitoring Safe Contractor Scheme for UK & Ireland to ensure all contractors are accredited.
- Monitoring Work in Progress tracker monthly alongside reconciliations & capex approval process to move relevant items to capitalised projects.
- Maintaining & updating the 'How to' manuals for the function to ensure an efficient entry into new countries, a structured training manual for new project management companies & new internal administrative support.
- Lead a high performing team; teaching, coaching & mentoring to continue to grow the talent pipeline.
- Driving high standards with a fervent attention to detail throughout the team to ensure consistency across Europe.
- Managing the holiday schedule so the appropriate level of support can be maintained at all times.
- Coaching & developing team by carrying out 1-1's, objective setting & pdp support along with mid-year & annual appraisals.
- Support team during times of peak workload, holidays & sickness with raising of purchase orders, receipting of invoices & other project activities to ensure continuity of cover across all markets & workstreams.
Delivering own work:
- Business Partner with Store Operations to support fixture requests for rollouts across trading stores.
- Ensuring pricing from supplier is carried out within agreed service level timescales & validating cost returns from contractual schedule of rates.
- Working with supplier & Store Operations to generate rollout schedules that provide best value & timely delivery to stores.
- Validating deliveries to ensure all items are present & fit for purpose & approve invoices for payment upon satisfactory completion.
- Raising purchase orders as a priority to secure product manufacture dates & follow up with purchase orders for deliveries as & when schedules are agreed.
- Updating Construction Timeline with purchase order, invoice numbers & delivery dates to ensure budgets are appropriately managed & store teams are prepared for deliveries
- Responsibility for maintaining Fixture Supplier spend tracker to monitor that purchase orders & invoices are issued for all workstreams & ensuring it provides detailed data for contract negotiations.
- Liaising with Acquisition & Construction teams across all markets to update & maintain Capital Activity Report. Issue to key stakeholders across the business to update on New Store, Relocation, Expansion & Remodel activities.
- Issuing store numbers to New Stores once lease exchanges have been communicated by Legal & share with key stakeholders to set up systemically.
- Driving Data Strategy to build databases & dashboards through Power BI, Query & Automate that reduce manual actions & bring more meaningful information from the team data.
Key Skills, Knowledge & Experience
- Ability to manage & lead a fast paced & changeable workload demonstrating flexibility & agility.
- Strong communication and organisational skills.
- High attention to detail with the ability to work across multiple activities whilst retaining high levels of accuracy.
- Experience of high value budget management.
- Analytical mindset & the ability to use data to drive continuous improvement & measure success.
- Problem solver who thrives on challenges & approaches them with an open mind & initiative.
- Collaborative spirit, able to build relationships & work with cross functional teams.
- Strong coaching skills with the ability to develop early-stage career & challenge & develop tenured associates.
- Advanced knowledge of Microsoft office is essential with a strong emphasis on excel. Use of Power BI, Power Query & Power Automate advantageous.
At TJX Europe we're committed to building an inclusive culture where all our associates feel welcome, valued and engaged. It's the diversity of our associates that drives our success, and we welcome and encourage applications from everyone that wants to be part of our growing business.
We care about our culture, but we also prioritise the important things like competitive salaries, solid benefits and plenty of room to grow in your role. It's our way of empowering you to make your career here.