Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

• Organize national and international travel, including hotel reservations, visas, passports, and itineraries;
• Prepare for meetings, such as booking rooms and arranging for working lunches and coffee breaks;
• Organize correspondence, coordinate pickups/deliveries, direct documents, maintain necessary records and controls, handle confidentiality, and ensure security;
• Schedule onboarding for new directors;
• Prepare corporate card expense reports in Concur, as well as request medical reimbursements for Executives and dependents;
• Follow up on various matters related to commitments and requests;
• Assist executives in performing their duties by attending to people (both external and internal clients), running information, drafting documents, and handling physical and electronic correspondence;
• Handle supplies and file physical and electronic documents, assisting in the execution of administrative tasks and meetings;
• Coordinate general services such as mail, messengers, transportation, notary services, cleaning, contractors, equipment maintenance, furniture, facilities, etc.;
• Administer assets, and consumable materials, including organizing national and international travel, hotel reservations, visas, passports, and itineraries;

• Completed higher education;
• Experience in administrative and/or customer service areas;
• Knowledge of Microsoft Office Suite;
• Advanced English;
• Intermediate Spanish (desirable).