Work Schedule
Other

Environmental Conditions
Office

Job Description

As an Administrative Assistant, you will play a crucial role in our Clinical Trials Division (CTD) located in Mount Prospect, IL. CTD partners with pharmaceutical and biotech customers worldwide to ensure the right patients get the right therapies at the right time. With our exceptional blend of services, we are at the forefront of the industry, providing world-class project management, packaging, distribution, transportation management, clinical supply optimization, and more.

In this role, you will have the opportunity to make a difference by:

• Applying Good Manufacturing Principles in all areas of responsibility
• Demonstrating and driving the Thermo Fisher values - Integrity, Intensity, Involvement, and Innovation
• Maintaining confidentiality of all aspects of duties related to the company
• Coordinating requests and responses internally and externally, acting as a liaison between managers, employees, clients, vendors, and team members
• Managing a dynamic calendar and screening meeting requests
• Completing projects and special assignments with exceptional attention to detail
• Leading community events and site activities, fostering a collaborative and inclusive environment

• High School Diploma or GED (Associates degree or business-related field preferred)
• Three (3) years of experience in a relevant field, or equivalent combination of education and experience
• Administrative / reception activities, such as: maintain customer mailing list, answer phone, schedule conference rooms, organize customer and vendor visits, order plant and office supplies, arrange lunches, welcome and direct visitors, and maintain shared and individual calendars.
• Prepares for onsite meetings, including preparing complex PowerPoint presentations and Excel spreadsheets.
• Generate expense reports, handle travel arrangements, and coordinate schedules for site's senior leadership team as requested.
• Lead cafeteria, vending machine and associated outside vendors as well as maintain records and generating purchasing request in CODA.
• Lead and run all new hire onboarding schedules.
• Lead community events and site activities, fostering a collaborative and inclusive environment.

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount