Description
About the Role
The Port Authority of New York & New Jersey (the "Port Authority") Law Department seeks an experienced Senior Paralegal Specialist to join its Manhattan-based 100-person team. The successful applicant provides support to litigation attorneys who are responsible for handling cases in both New York and New Jersey courts.
Responsibilities
- Subpoena Response - Responding to subpoenas served on the agency including:
- Ensuring they were properly served and "so ordered" and rejecting the subpoena if it was not;
- Reviewing the subpoena and opening a matter in Law Manager;
- Contacting the appropriate department to request the subpoenaed records following up as necessary to ensure you have the records and the business records certification which must be served with the response;
- Interfacing with the prosecutor's office if the subpoena was issued in a criminal case;
- Reviewing the records before serving them to ensure they are responsive and sensitive information is redacted;
- Preparing the cover letter with the response making sure it is served in compliance with the applicable statute.
- Processing wage executions, liens, employment/medical/EZ Pass record requests by confirming there is a proper authorization or power of attorney and rejecting the request if there is not; forwarding the request to the proper department for a response.
- New Matter Intake - Intake of new matters including:
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- Reviewing the complaint and obtaining the name of the assigned attorney;
- Contacting plaintiff's counsel to obtain a stipulation of time to respond to the complaint;
- Preparing stipulations for extension of time to respond to the complaint and obtaining executed copy from plaintiff's counsel;
- Determining whether a matter should be tendered to a third party and, if so, preparing the tender letter;
- Preparing opening memos and notice of appearances for federal actions reviewing the same with the assigned attorney prior to filing;
- Determining if employees have been sued and preparing requests for defense and indemnification and following up with employee to ensure the process is completed
- Advising department of lawsuit and need to investigate employee's actions, following up to ensure investigation complete
- Following up with attorney to ensure complaint is timely responded to.
Minimum Qualifications
- Bachelor's degree from an accredited college or university; a paralegal certification from an ABA approved program; or, in the alternative, at least five years' experience.
Applicants must meet all performance and attendance standards and have completed all probationary periods. (Internal requirement only)
Desired Qualifications
- Demonstrated experience in performing trial prep work.
- Thorough knowledge of legal documents and their function.
- Demonstrated ability to complete assignments with minimal supervision, handling
conflicting priorities, and work under pressure while meeting tight deadlines.
- Strong interpersonal and oral communication skills.
- Knowledge of case/matter management system (Law Manager), document management system, PC applications (Microsoft Office Suite, Adobe Acrobat, and Lexis-Nexis/Westlaw.
- Creative problem-solver with a dedicated commitment to finding pragmatic solutions to business issues with the utmost integrity.
- Ability to work collectively and ethically, in a matrixed organization, considering multiple stakeholder viewpoints and various client interests.
- Ability to engage colleagues and business teams in a collegial and business-friendly manner.
- Ability to comply with protocols, policies, directives, and deadlines.
Selection Process
The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.
How to Apply:
Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.
Only applicants under consideration will be contacted.
About The Port Authority:
Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.
Equal Opportunity Employer
The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.