Description
About the Role
The Port Authority of New York and New Jersey continues to provide Agency-wide efforts to repair, recover, protect, and rebuild critical infrastructure in the aftermath of Superstorm Sandy. The Storm Mitigation and Resilience Office (SMRO) is within the Office of the Chief Financial Officer and was created to manage all financial aspects, program controls, and compliance efforts related to the recovery and resilience efforts associated with Superstorm Sandy. In addition, SMRO serves as the single point of contact for the Authority's management of federal grant funding. The Office's charge includes the financial management, coordination, and compliance of all permanent repair and flood mitigation efforts.
Want more jobs like this?
Get jobs in New York, NY delivered to your inbox every week.
It is the responsibility of the Principal Management Analyst to manage the operations, business analysis, and process improvement functions of SMRO. These responsibilities include the development and implementation of business processes that improve the management of the Sandy-related recovery and resilience grant programs. The Principal Management Analyst will also coordinate her/his work efforts with the Grants Management Unit, the Federal Programs and Compliance Unit, and the disaster recovery consultants
Responsibilities
Under the direction of the Sr. Program Manager for Finance and Operations, the selected candidate will be accountable for the following non-exhaustive list of responsibilities:
Business Analysis and Process Improvement
- Lead multiple process improvement initiatives that support existing and future grant management operations.
- As requested by the Sr. Program Manager, develop new or modify existing business procedures consistent with Agency policies. Utilize operations analysis, business analysis, and/or business case analysis in support of those efforts.
- Work cross-functionally to develop strategies, optimize analysis capabilities, and leverage technical and non-technical knowledge to assist the business/operations in their strategic decision-making and day-today management.
- Create and maintain processes and procedures to efficiently design, develop, test, and deploy decision support tools and reports used in operating/managing the Office.
- Remain abreast of current trends in operations analysis, business analysis, business management techniques, and resource analysis and employ the use of appropriate techniques in assigned work to remain current with agency-wide policies and procedures as well as the needs of Port Authority lines of business.
Operations
- Assist the Sr. Program Manager with staffing/recruiting functions such as the completion of form 1400A renewals, bulletin updates, etc.
- Support RFP and contract development.
- Manage SMRO consultant contracts including task orders, invoice payments, monthly accruals, MWBE monitoring, etc.
- Serve as the liaison for the Hoboken Rebuild by Design Project.
- Assist the Grants Manager, Finance with the review of drawdown packages as needed.
- Assist with the implementation of new corporate initiatives within SMRO
- Support to upper management through the development of PowerPoint presentations, white papers, and executive summaries.
- Assist the Sr. Program Manager to ensure the Office is compliant with any internal or external audits. Coordinate with the Federal Program Compliance and FEMA Grant Management units, identify corrective actions, and ensure that procedures are in place to prevent the recurrence of any findings.
- Assist the Grants Management Unit and the Federal Programs and Compliance Unit as needed.
Minimum Qualifications
- Bachelor's Degree in Operations Management, Public Policy, Public Administration, Business Management, Finance, Planning, Engineering, Engineering Management, Operations Research, or Industrial Engineering from an accredited College or University.
- Demonstrated analytical, problem-solving, and administrative skills
- Applicants must demonstrate superior writing skills.
- Applicants must have knowledge of or experience using one or more of the following: SAP, PeopleSoft, ICMS, and Microsoft Office Programs (Word, Excel, PowerPoint, Visio)
Desired Qualifications
- One to three (1-3) years of experience working with cross-functional teams to deliver projects.
- One to three (1-3) years of experience with Federal grant programs
- Strong project management skills to establish plans, set priorities, coordinate activities, delegate tasks and responsibilities, and manage resources to achieve project goals in a high-pressure environment with multiple tasks due in tight timeframes.
- Superior oral and written communication and presentation skills.
- Superior interpersonal skills including demonstrated experience interacting effectively with all levels of staff, both within and outside the agency.
- Demonstrated ability to work in a fast-paced environment
- Demonstrated ability to identify problems and develop long-term solutions
- Knowledge of and/ or familiarity with the FEMA Public Assistance and Hazard Mitigation Programs
- Knowledge of and/ or familiarity with the FTA MAP-21 Emergency Relief Program
Selection Process
The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.
Click here for more information about benefits, our culture, and career development opportunities.
How to Apply:
Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.
Only applicants under consideration will be contacted.
About The Port Authority:
Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.
Equal Opportunity Employer
The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.