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Meeting Planner

AT The Hartford
The Hartford

Meeting Planner

Hartford, CT

AD Event Planning - MZ07AE

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

This position will lead the planning, development and execution of all aspects of assigned meetings (i.e. Advisory Councils, Incentive Trips, Sales Meetings, Board of Directors Meetings, Leadership Conferences) for internal clients and stakeholders.

Stakeholder Consultation & Management

  • Establish, communicate, and maintain effective working relationships with internal clients (i.e. senior leaders, business partners, project managers)
  • Consult with internal clients to gain an in-depth understanding of the meeting objectives in order to plan various on and off-site events such as business meetings, dinners, tours, activities, and entertainment
  • Prepare accurate meeting budgets for internal clients and controllers for review as well as deliver high quality meetings within budgets and perform timely reconciliation of master bills and expense reports
  • Assist in development of project timelines and plans as it pertains to meeting planning and logistics
  • Build and maintain strong relationships with internal clients, internal resource groups, and vendor partners

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Sourcing & Contracting

  • Heavily contributes to the overall goals of the company by achieving financial savings through skillful contract negotiations and cost avoidance practices, while adhering to compliance and corporate travel policy and procedures
  • Develop clear, innovative, and insightful program and venue recommendations
  • Partner with internal resource groups to support meetings as needed (i.e. technology production, communications, marketing). Work with the procurement and legal departments to review all contracts and addendums
  • Maintain outside vendor relationships to support prompt and accurate delivery of products or services (i.e. gifting, travel, production) which also meet financial goals and event budget

Pre-Event, On-site and Post Meeting Management

  • Create meeting web sites and online registration forms through Cvent, utilizing the system to communicate with attendees and to generate travel related reports
  • Assist with creating meeting collateral including invitations, name badges, agendas, branding and signage
  • Manage all aspects of logistical planning, which includes but are not limited to coordination of transportation, food and beverage planning, space management, group activities, speaker and entertainment arrangements, technology and production coordination, and gifting
  • Coordinate with and manage travel staff and vendors, providing clear communication and direction
  • Travel to and independently manage assigned meetings

Technical/Functional Skills/Qualifications:

  • Prior meeting planning experience preferred
  • Excellent project management, organizational, and communication skills
  • Passion for creating engaging and customer focused events
  • Ability to manage multiple meetings and partner with many stakeholders independently
  • Strong interpersonal and collaborative skills, client service oriented
  • Agile within a fast-paced environment, adaptable to changing priorities, and committed to meeting deadlines
  • Proven contract negotiating and budget management skills
  • Financial services and insurance industry experience a plus
  • Travel requirement: up to 40%

This role will have a Hybrid work arrangement, with the expectation of working in the Hartford, CT office three days a week (Tuesday through Thursday).

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$97,280 - $145,920

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

About Us | Culture & Employee Insights | Diversity, Equity and Inclusion | Benefits

Client-provided location(s): Hartford, CT, USA
Job ID: hartford-R2520321_Hartford
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Health Reimbursement Account
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • On-Site Gym
    • Mental Health Benefits
    • Virtual Fitness Classes
    • Fitness Subsidies
    • FSA
    • HSA
  • Parental Benefits

    • Birth Parent or Maternity Leave
    • Non-Birth Parent or Paternity Leave
    • Fertility Benefits
    • Adoption Assistance Program
    • Family Support Resources
    • Adoption Leave
  • Work Flexibility

    • Hybrid Work Opportunities
    • Remote Work Opportunities
    • Flexible Work Hours
  • Office Life and Perks

    • Commuter Benefits Program
    • Casual Dress
    • On-Site Cafeteria
    • Company Outings
    • Holiday Events
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Volunteer Time Off
    • Personal/Sick Days
  • Financial and Retirement

    • 401(K) With Company Matching
    • Stock Purchase Program
    • Performance Bonus
    • Relocation Assistance
    • Financial Counseling
    • Profit Sharing
  • Professional Development

    • Internship Program
    • Leadership Training Program
    • Associate or Rotational Training Program
    • Tuition Reimbursement
    • Promote From Within
    • Mentor Program
    • Shadowing Opportunities
    • Access to Online Courses
    • Lunch and Learns
    • Learning and Development Stipend
  • Diversity and Inclusion

    • Employee Resource Groups (ERG)
    • Diversity, Equity, and Inclusion Program

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