Legal Mail Clerical Assistant - Lake Mary, Florida

Clerical Assistant - CD11AN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

We are seeking a dedicated and detail-oriented Clerical Assistant to provide full-time, in-office support for our legal defense firm in Lake Mary, FL. The Clerical Assistant will primarily be responsible for managing incoming electronic mail, document downloads, file associations, and handling both incoming and outgoing physical mail. The ideal candidate will thrive in a high-volume, largely paperless environment that is both dynamic and rewarding.

• Electronic Mail Management: Download and associate electronic mail with appropriate files, ensuring accurate and timely processing.
• Mail Handling: Manage incoming and outgoing mail, including sorting, distributing, and preparing mail for dispatch, while maintaining all physical documents, media, and materials throughout the litigation process.
• File Management: Maintain and organize digital files, ensuring all documents are correctly filed, properly labeled and easily accessible.
• Communication: Communicate effectively with legal staff to ensure all mail-related inquiries and tasks are handled efficiently.
• Record Keeping: Maintain accurate records of all mail transactions and ensure compliance with firm policies and procedures.
• Office Support: Provide additional support, as needed, including but not limited to, subpoena data entry and calendaring of court deadlines and case-related events.

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, specifically Outlook, Word, and Excel.
• Previous experience in a legal or administrative role is strongly preferred.
• Proficiency in using electronic mail systems and document management software.
• Ability to effectively manage multiple projects, demonstrate strong time management skills, and exercise independent judgment.
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced, high-volume environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.