Clerical Assistant - CD11AN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

Our selected Clerical Assistant will serve as a key member to our busy New Jersey Staff Legal law office. The Clerical Assistant will be responsible for assisting 4-5 Tort Attorneys and staff with day to day clerical duties. The primary focus of the Clerical Assistant role shall be to communicate with the Attorneys, business partners, courts and opposing counsel regarding litigated matters. Additional responsibilities include:

• Schedule and/or reschedule of depositions, de bene esse depositions etc.
• Communicate with clients regarding depositions, trial details and other related items.
• Support and communicate with Staff Attorneys on trial activity.
• Schedule and/or reschedule events such as motions, non-binding arbitrations, settlement conferences, case management conferences etc.
• Manage all data entry into the legal system.
• Perform scheduling of informal settlement conferences.
• Facilitate calendaring of court appearances and other court events.
• Ensure that form letters and templates are used correctly as needed.
• Collaborate with Attorneys on requests from all offices.
• Assist with overflow of electronic service mailboxes including all data entry as required by office.
• Utilize and maintain office equipment and manage electronic files ad hoc.
• Support large volumes of documents including photocopies upon request.
• Sort, open, stamp and deliver mail and/or faxes to and from workstations.
• Process outgoing mail using appropriate equipment and maintain the postage machine.
• Prepare and assemble document packages which may include office file maintenance or scanning of evidence ad hoc.
• Provide support for overflow work as needed.
• Distribute file materials and information as requested.

• High School Diploma is required, a college degree is preferred.
• Minimum of 3 year of legal administrative support experience and working knowledge of the New Jersey tort court system.
• Basic knowledge of legal terminology is a plus!
• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook (heavy working knowledge of Outlook is preferred).
• Demonstrated ability to effectively manage multiple projects.
• Strong time management skills.
• Readily able to independently navigate a high- volume environment.
• Demonstrated efficiency, organizational skills and attention to detail.
• Ability to work within strict deadlines, set priorities and effectively handle shifting priorities.
• Eagerness to work with confidential and sensitive information.
• Demonstrated diplomacy in written and verbal communication.
• Ability to work with confidential and sensitive information.