Job Description

Who We Are:

The Department of Fish and Game (DFG) is the state agency responsible for preserving the state's natural resources. They exercise responsibility over the Commonwealth's marine and freshwater fisheries, wildlife species, plants, and natural communities, as well as the habitats that support them.

MassWildlife is responsible for the conservation of freshwater fish and wildlife in the Commonwealth, including endangered plants and animals. MassWildlife restores, protects, and manages land for wildlife to thrive and for people to enjoy.

Who We Serve:

Massachusetts was the first state in the nation to combine energy and environmental agencies under one Cabinet secretary. The Executive Office of Energy and Environmental Affairs (EOEEA) serves Commonwealth residents interested in outdoor recreational activities, clean energy solutions and those who work with animals and livestock. Equally, EOEEA works with energy consumers, power companies, clean energy providers and farmers to delicately balance the interaction with environmental protection laws and regulations while being a cornerstone for our economic prosperity.

• Creates and maintains spreadsheets and databases to track correspondence, reports, data, materials, equipment, vehicles, purchases, contracts, license agreements, check stations and vendor lists, schedules, etc.
• Answers telephone calls and inquiries from the public and provides detailed information on Division programs and services including online licensing and harvest reporting, problem animal control, Division lands, outdoor recreation, laws and regulations and other fish and wildlife topics according to established procedures.
• Prepares, summarizes and reports information from standard forms such as requisitions, payment vouchers, stocking sheets, vehicle mileage and maintenance forms, time sheets, federal aid narratives, license agreements, permit applications, controlled hunt applications, etc.
• Serves as a District point person on procurement of equipment, goods, and services, using current statewide procurement systems.
• Receives and distributes Incoming mail, memoranda, and packages to appropriate staff and stamps outgoing mail. Handles certified or specialized mailing of important documents.
• Schedules andor arranges for meetings, interviews, appointments, or other activities by reserving required facilities, checking availability of individuals involved, and notifying appropriate individuals of dates, times and location to insure attendance.
• Assists in the checking of game and furbearers using both online and traditional systems including weighing fish for sport fishing awards program.
• Responsible for maintaining supply of office materials and for assisting with the development, replication and distribution of educational materials to support Division programs.
• Issues licenses and permits through an online licensing system. Assists the public with issues relative to the online licensing and game reporting
• system. Conducts cash transactions and calculates financial deposits.
• Prepares deposits which are reconciled with financial documents, records, transactions and statements to ensure conformance with established standards.
• Conducts bank deposits.
• Conducts other clerical duties such as copying, filing, scanning, coordinating mail flow in and out of the office, receiving and distributing parcels and deliveries, data entry, electronic and paper record keeping, basic bookkeeping, and assisting DFW staff
• Based on assignment, may operate specialized office machines and equipment.
• May be the only person in the office at certain times when other District staff are in the field.
• Assists District Staff with annual equipment/materials inventory
• Assist District staff with administration and coordination activities as needed
• Contributes to the team effort by performing other duties as assigned.

• Qualifications Required at Hire (List Knowledge, skills, and abilities)
• Knowledge of the English language; Including:
• Ability to understand apply the laws, rules, policies, and procedures governing assigned unit activities.
• Ability to read, write, and speak the English language.
• . Ability to assemble information in accordance with established procedures; to work accurately with names, numbers, codes andor symbols; to file material
• Ability to communicate in a clear, timely, effective and supportive manner with peers, supervisors, outside agencies, providers, and the public.
• Knowledge of the types and applications of standard office filing systems; knowledge of office clerical practices and procedures, including: record keeping, correspondence control, types and uses of office equipment and business letter preparation.
• Ability to explain laws, rules, policies governing assigned unit activity; to operate general office machines.
• Ability to use a personal computer, including word processing, spreadsheet and web-based applications.

• Knowledge of Chapter 131, and 321 CMR rules and regulations, policies, procedures and programs of the Division.
• Ability to learn and disseminate information on fish and wildlife issues to the public, including hunting and fishing regulations.
• Proficiency with state procurement and licensing systems.