Job Description
About the Operational Services Division (OSD)
The Operational Services Division (OSD) is an oversight agency of the Commonwealth of Massachusetts within the Executive Office for Administration and Finance. OSD's primary focus is to help our government buyers and business customers succeed in meeting their goals by providing outstanding customer service, competent advice and guidance, and high-quality products and services that exceed the expectations of those we serve.
Join our Dynamic Team
OSD's diverse team of 150+ professionals is transforming the way government operates. Our hybrid work environment fosters creativity and collaboration, allowing us to deliver cutting-edge solutions in strategic sourcing, print and mail, surplus property, and more. Join us and make a lasting impact. The Audit and Special Education Pricing Unit has oversight responsibility under 808 CMR 1.00 for contract compliance, financial reporting and auditing applicable to all procurements of Human and Social Services. The Uniform Financial Statements and Independent Auditor's Report (UFR) is the set of financial statements and schedules required of human and social service organizations who deliver human and social services via contracts with state departments.
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Key Attributes:
The successful candidate will be an individual who is knowledgeable in the principles and practices of accounting and auditing in non-profit and for-profit institutions and will have proven problem-solving and communication skills, be an extremely organized self-starter and will be expected to foster excellent relationships with internal and external stakeholders. The candidate will gain proficiency in statutes, regulations, and policies related to accounting, auditing, and procurement and apply this knowledge to assist in the delivery and implementation of programs and initiatives.
Key Responsibilities:
- Prepare and complete Desk Review Document to ensure filing is complete and conforms to standards, parse submitted files, and review tracking log for submission errors.
- Review and analyze UFR documentation submitted electronically by Human Services, Social Services and private special education programs and work with supervisors and/or filers to resolve errors.
- Prepare detailed work papers confirming contractors' compliance or non-compliance with applicable laws and regulations including but not limited to contract compliance, over/under billing, surplus funds undocumented expenditures, and the identification of non-reimbursable costs.
- Review Corrective Action Plans submitted by vendor and approved by purchasing agency for consistency and completion.
- Maintain UFR data by updating user profiles, preparing the UFR template for the new fiscal year; Parse the data submitted by the providers to the UFR database, act as liaison between OSD and IT staff for maintenance and UFR database fixes.
- Create and maintain UFR Subscription database, send providers expiration reminders, send renewal or new subscriber payments to OSD Fiscal unit.
- Prepare routine and ad hoc reports; write and run UFR database queries; prepare monthly audit summary data for management review; Prepare Corrective Action Plan Reports for the Executive Office of Health and Human Services.
- Provide technical assistance to filers/providers using the UFR system, assist providers needing reports or extracts from the UFR system
- Attend meetings and participate in work groups as required to advance the mission and goals of the unit.
Requirements:
- Demonstrated ability to take initiative, and to perform multiple tasks independently and concurrently.
- Knowledge of financial reports, Yellow Book Government Auditing Standards used in auditing, and Generally Accepted Accounting Principles (GAAP).
- Knowledge of the principles and practices of accounting in non-profit and for-profit organizations
- Experience in formulating questions to obtain details or clarifying information, gathering information by examining records and documents and the preparation of audit work papers following Yellow Book standards
- Excellent communication (written and verbal) skills, strong organizational and problem-solving skills, and strong attention to detail.
- Knowledge of the methods of general report writing and the ability to write concisely, to develop ideas in a logical sequence and to express thoughts clearly
- Advanced knowledge and proficiency with Microsoft Office 365 tools, including Teams, Outlook, Excel, Word, and PowerPoint, as well as databases, applications, and other organizational and presentation software.
- Ability to understand, analyze, interpret, explain and apply the laws, rules, regulations, policies and procedures, governing assigned auditing, procurement, and unit activities
- Ability to establish rapport and deal effectively with all levels of the organization, as well as outside contacts and vendors.
- Ability to exercise discretion in handling confidential information and to exercise sound judgment
- Public procurement experience or experience in a compliance, regulatory, government, or legal environment is preferred.
The Operational Services Division values staff diversity and contributions to an inclusive working and learning environment.
DEI Value Statement
Diversity, Equity, and Inclusion are integral to the Operational Services Division's (OSD's) mandate to oversee transparent and equitable practices through a variety of public services and programs within the Commonwealth of Massachusetts. OSD commits to cultivating and nurturing a diverse workforce, which is reflective of the communities we serve and recognized as our greatest strength. Diversity, Equity, and Inclusion are our core principles, guiding us in who we aspire to be in our business operations and partnerships.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in accounting, business administration or business Management may be substituted for a maximum of one year of the require experience.
II. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.