Your daily tasks will include directing all aspects of contract management, from research and negotiation to execution and monitoring. Additionally, you will manage a substantial annual contract budget that spans various accounts, each with its unique financial characteristics. You will work closely with department heads, senior managers, and external stakeholders, providing analysis and support for contract expenditures.

Please Note: The hours for this position are Monday through Friday, 9:00AM-5:00PM. Travel to Tewksbury Hospital is required approximately 20% of the time, however this frequency may vary based on operational need(s).


Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Direct and oversee all aspects of contract management, from research and negotiation to execution and monitoring.
• Manage an extensive annual contract budget exceeding $15 million, spanning multiple accounts, including appropriated and non-appropriated funds, federal grants, and capital accounts.
• Develop and maintain the hospital's encumbrance and service request tracking system, monitoring over 1,250 encumbrances and service requests annually.
• Review, analyze, and approve payments to contracted vendors, ensuring compliance with financial regulations.
• Create and maintain a contract monitoring tool to analyze expenditures against annual budgets, providing concise and accurate monthly reports to senior administration.
• Collaborate with department heads and senior managers, offering ongoing support and analysis of contract expenditures.
• Manage capital contract expenditures exceeding $500,000 in accordance with major construction bid laws.
• Oversee all phases of the sealed bid process for construction projects, including bid document preparation, advertising, bid review, contract award, and execution.
• Lead the designer selection process, interfacing with relevant boards and architects.
• Coordinate procurement for clinical and operational services, consultants, leases, and maintenance and repair, adhering to state regulations.
• Negotiate rate agreements and advise on terms and conditions for tertiary care contracts with major teaching hospitals.
• Compile, analyze, and synthesize data to identify trends, patterns, and cost-saving opportunities, providing concise written and verbal reports for senior administration.

Required Qualifications:

• In-depth knowledge of business law principles related to contracts and a strong foundation in management science, including problem-solving and decision-making skills.
• Proficiency in interpreting and utilizing the terminology, codes, symbols, and standard abbreviations commonly used in business contracts.
• Comprehensive understanding of organizational behavior principles, organizational structure, and its application in a complex environment.
• Proficient in the methods of general report writing and skilled in preparing and using charts, graphs, and tables for effective communication.
• Ability to grasp, explain, and apply the laws, rules, policies, and procedures governing unit activities.
• Strong analytical capabilities to assess contract data, draw insightful conclusions, and provide well-reasoned recommendations.
• Adept at reading and interpreting documents, including financial reports, accounts, ledgers, and contracts.
• Skilled in gathering information through effective questioning and meticulous examination of records and documents.
• Excellent adherence to both oral and written instructions, ensuring precision in tasks.
• Exceptional written and oral communication skills, including the ability to accurately record provided information and determine the appropriate format for assembling information items.

Preferred Qualifications:

• Working knowledge of the laws, rules, policies, and procedures, etc., governing assigned unit activities.

• Ability to adhere to agency procedures and guidelines governing purchasing.

• Knowledge of state purchasing, budgeting, and accounting procedures including terminology.

• Familiarity with organizational structure and functions of the assigned agency.

• Knowledge of the types and uses of agency forms.

About Western MA Hospital:

The Western Massachusetts Hospital is the only public hospital operating in the western region of Massachusetts with a mission to serve as a medical safety net for many uninsured and under-insured residents in the region. Western Massachusetts Hospital provides both acute and chronic hospital care to patients with a variety of chronic diseases and complicated medical conditions, such as:

• Cardiac and pulmonary disease

• Chronic neurological disorders

• Complications of strokes

• Dementia with major behavioral issues

• End stage terminal illnesses of various diagnoses

Consider joining our dynamic team of health care professionals in a work environment that provides high staff to patient ratio and delivers high quality care to all patients on all units. Enjoy the opportunity to provide quality services in a long-term care setting where familiar faces are the norm rather than the exception.

Learn more: https://www.mass.gov/locations/western-massachusetts-hospital

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Learn more about nursing opportunities at DPH https://www.mass.gov/info-details/nursing-roles-at-dph

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For questions, please contact Human Resources at 1-800-510-4122 Option 4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.

II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.