As Program Manager, you will focus on grant management, program development, and fiscal management with a keen eye for detail. You will work primarily with grantees that provide direct services. To enhance the capabilities of grantees, you will collaborate to develop and implement a capacity-building program.

You will have experience engaging diverse communities and will demonstrate cultural humility. In this position, you will foster respectful interactions and meaningful engagement with all stakeholders.

Duties and Responsibilities (these duties are a general summary and are not all-inclusive)

• Provide technical assistance to grantees on their documents, contracts, grant requirements, payments, and program implementation.
• Share best practices and facilitate collaboration and learning among grantees.
• Review documents completed by grantees to verify contract compliance, including program plans, quantitative and qualitative data reports, and fiscal documents, such as budgets and expenditure reports.
• Correspond with grantees to finalize and approve their documents.
• Maintain accurate financial records, using Excel, to monitor grantee and other vendor encumbrances, expenditures, and payments.
• Coordinate logistics, develop agendas, and facilitate meetings with internal and external partners to develop and implement a capacity-building program.
• Support the maintenance of a grant programmatic data collection tool.
• Monitor, aggregate, analyze, and report on data to grantees, government stakeholders, and others, as needed.
• Build relationships within EOHHS and with other state agencies, grantees, consultants, and other stakeholders.
• Coordinate with EOHHS staff to ensure successful procurements, contract execution, payments, and other administrative activities.
• Provide support as needed for a range of CYF efforts, including, but not limited to, youth violence initiatives, human trafficking initiatives, homeless youth services, Child Requiring Assistance (CRA) programs, and programs for LGBTQIA+ youth, transition- age youth, and migrants.
• Prepare and deliver reports, presentations, and briefings for grantees, the public, senior administration officials, and others related to CYF initiatives.
• Travel within the state when needed.

Preferred Qualifications

• Proficiency in grant management.
• Excellent analytical skills, with the ability to assess programmatic and financial information.
• Adept at financial tracking and budget review.
• Excellent writing, editing, and verbal communication skills.
• Expertise in writing memos, reports, and other documents.
• Ability to create and follow detailed standard operating procedures.
• Experience engaging community members, partners, and stakeholders in violence prevention and intervention, child and youth support services, public health, or a related field.
• Knowledge of best practices for community engagement and relationship building.
• Ability to develop and maintain project timelines and to manage multiple competing deadlines and priorities
• Strong operational and project management skills.
• Exceptional Microsoft Office skills, including Word and Excel.
• Familiarity with data collection software, such as Microsoft Survey and REDCap.
• Problem-solving and critical-thinking ability; resourcefulness.
• A commitment to racial, LGBTQIA+, and other forms of equity.
• Comfort with public speaking and ability to design and facilitate meetings.
• Experience working with government agencies or community-based organizations.
• Ability to work independently and as a part of a team.

About the Executive Office of Health and Human Services

The Executive Office of Health and Human Services (EOHHS) oversees expenditures of over $30.47 billion annually. As the largest secretariat, EOHHS has approximately 23,000 employees and serves over two million people, one in three residents of the Commonwealth. The mission of EOHHS is to provide effective leadership and management in the development and provision of health and human services that promote health and safety, independence, and quality of life for individuals and families, and communities throughout the Commonwealth of Massachusetts. To learn more about EOHHS, please visit https://www.mass.gov/orgs/executive-office-of-health-and-human-services.

About the Office of Children, Youth and Families

CYF manages over $35.6 million in statewide programming for high-risk populations in the Commonwealth. CYF works to implement EOHHS objectives through (1) design, development, and implementation of programs and policies related to children, youth, and families; (2) data collection, data sharing, analysis, and evaluation; (3) efforts to mitigate and eliminate discrimination and disparities; and (4) case consultation and technical assistance.

Pre-Offer Process:

A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division before the candidate is hired.

Education, licensure, and certifications will be verified by the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link https://www.mass.gov/reasonable-accommodations-for-executive-department-employees and complete the Reasonable Accommodation Online Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4

Cover letter is required. Please include a cover letter with your application that highlights your background and details your interest in this opportunity.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.