Job Description
Position Summary
The Manager of Fiscal Operations is responsible for directing and overseeing all fiscal unit activities; planning and scheduling workflow and the prioritization of daily operations; assigning projects to personnel; ensuring that the proper funding, contractual requirements, and fiscal documents are in place to support priority programs and activities. Working with and reporting to the Deputy Chief of Operations and Finance, this position will be responsible for ensuring the achievement of all fiscal and contractual requirements supporting statewide highway operations program priorities and performance objectives throughout the state.
The Manager of Fiscal Operations is responsible for overseeing all fiscal operations, managing the budget and providing strategic guidance to optimize resource allocation. The Manager of Fiscal Operations will collaborate with cross functional teams to ensure compliance with Commonwealth policies, uphold fiscal integrity and drive efficiency in financial management for the budgetary district and throughout the Highway Division.
Want more jobs like this?
Get jobs in Boston, MA delivered to your inbox every week.
This position plays an active role in supporting a spending plan of more than $200 million annually.
Duties and Responsibilities
- Direct and supervise all fiscal operations, including financial transactions, financial record retention and financial reporting, as well as the work product of assigned staff.
- Ensure that all fiscal transactions are conducted in accordance with state finance law and the laws, regulations, policies, and procedures of the Office of the Comptroller.
- Lead a team of 2-5 finance professionals, emphasizing the delivery of quality work and strict compliance with Commonwealth and agency requirements.
- Oversee and facilitate requests for expenditures with encumbrance documents and valid contract agreements to ensure the availability of funds for payment.
- Provide guidance and oversight and work proactively with fiscal staff to facilitate requests for expenditures for essential goods and services to support operational priorities and activities.
- Manage fiscal year contracts and monitor encumbrance funding.
- Review and approve tens of thousands of vendor payments.
- Oversee budget to actual reconciliations for all budgetary units, object codes and appropriations within the budgetary district to support decision making.
- Provide analytical expertise and address inquiries promptly.
- Participate in contract life cycle management, budget development, reporting, tracking, forecasting.
- Standardize financial procedures and protocols throughout the budgetary district.
- Coordinate and provide technical assistance and compliance support for all fiscal operations, grants, and interdepartmental agreements.
- Monitor budget execution, track expenditures, analyze variances, and provide recommendations for corrective actions as needed.
- Forecast and anticipate financial trends, identify potential risks and opportunities for cost-saving measures.
- Prepare financial reports and work with manager to formulate future fiscal year budgets.
- Develop and implement procedures and internal controls to ensure compliance with state laws and regulations.
- Foster a collaborative and inclusive work environment that promotes effective communication, teamwork, and continuous improvement.
- Address and troubleshoot expenditure and contractual issues with appropriate internal and external stakeholders and management.
- Respond to highway operations fiscal inquires, identify problem areas and establish corrective measures and processes.
- Build and maintain positive relationships with internal and external partners to ensure transparent and effective financial operations.
- Oversee record retention for all financial transactions in accordance with established policies and procedures.
- Perform related duties as required and assigned.
Preferred Qualifications
- Applicants must have 5 years of professional, administrative, supervisory, or managerial experience in fiscal management work of which at least one year was in a project management, supervisory or managerial capacity with strong leadership and facilitation skills.
- Demonstrated experience working in financial management and with large and complex budgets.
- Extensive knowledge of managing state fiscal systems, knowledge of accounting practices within public sector systems, and understanding of state budgeting processes.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Experience developing and implementing procedures for process improvement, internal controls, and tracking and monitoring compliance with state requirements.
- Strong interpersonal skills to lead, influence and encourage others.
- Strong leadership, project management and time management skills.
- Demonstrated ability to set priorities, identify and implement strategies to solve problems and manage multiple tasks simultaneously to successful completion.
- Capacity to supervise staff, including performance appraisal, employee coaching, team development, training, and professional development.
- Experience managing bond funding.
- Demonstrated experience in collaborating effectively with program and fiscal staff, "translating" between these realms to support communication and effective workflow.
Pre-Hire Process
A finalist for this position must be able to pass a comprehensive background check including a criminal record check, Department of Revenue (DOR) check, and employment references.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
HighwayJobs
Qualifications
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
- For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
- For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
- For disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.