Job Description
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Human Resources Business Partner is responsible for a broad range of administrative functions, with a primary focus on supporting staff in the areas of onboarding, retention and recruitment, employee departures, HR policies, and general HR administrative support to agencies. The incumbent will also be responsible for assisting with a variety of day-to-day information and other requests from the Secretariat Human Resources Officer.
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- Provide support in all areas of Human Resources operations to all levels of EOE employees, ensuring a high level of customer service.
- Maintain employee personnel files by receiving and filing documents appropriately.
- Review requests for new positions, staffing changes and reallocations from administrators and provide technical assistance and preparation of substantiating documentation, required forms, organizational charts and other materials ensuring Department compliance.
- Create job requisitions to be posted on the MassCareers website and screen employment applications and resumes to determine if a candidate meets position requirements.
- Assist managers and employees with day-to-day inquiries relating to time submissions, status change forms, employee records, and personnel file inquiries.
- Assist in reviewing and processing personnel actions in the Commonwealth's automated Human Resources Compensation Management System (HRCMS), including new hires, promotions, transfers, leaves of absence, terminations, demotions, recruitment rates, reallocations, and other requests, ensuring all required information is included.
- Coordinate new hire orientation and onboarding for staff, inclusive of conducting orientation, arranging conference space, processing I-9s, and answering follow-up questions from new hire employees.
- Serve as backup to the Benefits Coordinator for orientations and in the case of planned/unplanned absences.
- Perform other related duties as assigned.
Qualifications
Preferred Qualifications:
- Prior Human Resources experience in State Government
- Excellent written and verbal communications skills;
- Knowledge of principles and practices of employee benefit administration;
- Strong interpersonal skills;
- Ability to manage multiple, shifting priorities in a high-demand, fast-paced environment;
- Experience organizing meetings with various stakeholders that result in clear, actionable outcomes;
- Able to interact effectively and professionally with all levels of personnel, including management;
- Ability to exercise sound judgment;
- Ability to exercise discretion in handling confidential information;
- Demonstrated success working both independently and collaboratively;
- Enthusiastic, courteous, adaptable and flexible
- Self-directed and detail oriented, with strong analytical, problem solving and creative thinking skills.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time or equivalent part-time, professional or paraprofessional experience in personnel work, the major duties of which included classification, staffing, job analysis and/or job evaluation, (B) of which at least one year must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. An Associate's degree may be substituted for a maximum of 1 year of the required (A) experience.
II. A Bachelor's degree higher may be substituted for a maximum of two years of the required (A) experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually
completed.
NOTE: No substitution will be allowed for the required (B) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.