Departmental Mission Statement: As the financial center for the Trial Court, the Fiscal Affairs Department prepares and receives budget requests, oversees and processes all financial transactions from funds appropriated by the legislature and available through grants, trusts, and capital allocations for 119 court divisions, the Administrative Office of the Trial Court, the Administrative Offices of the seven Trial Court departments, the Sentencing Commission, the Office of the Commissioner of Probation, and the Office of the Jury Commissioner.

The Grant Unit within the Fiscal Department of the Office of Court Management complies with both Federal and State laws and regulations, numerous state agencies as well as every department in the Trial Court. The Grant Unit is to pursue supplemental funding sources by procuring and managing external grants. External grants will be used to support creativity and innovation in meeting Trial Court needs that cannot be addressed with existing resources but may be suitable areas for externally available grant funds.

ORGANIZATIONAL PROFILE:

http://www.mass.gov/courts/admin/fiscal.html

Notes:

• This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

Position Summary: Responsible for performing all administrative, programmatic, and fiscal activities related to pre-award, post-award, and closeout phases of grant management for Federal, State, and non-governmental grant programs. Supports the development, review, monitoring, and technical assistance related to all grant program activities within the Trial Court. Supports the Senior Grant Manager with managing complex grant activities.

Supervision Received: Receives general direction from the Senior Grant Manager in performing duties in accordance with established guidelines.

Duties:

• Monitors and facilitates pre-award grant applications for funding, renewals, carryovers, and extensions.
• Conducts research into sources of funding Maintains fiscal budgeting, tracking, and match review.
• Reviews and submits federal, state, and non-governmental programmatic and fiscal reports post-award, navigating multiple grant management systems.
• Facilitates grant closeouts, preparing and reviewing final programmatic and fiscal reports and grant documents.
• Assists the Senior Grant Manager on managing complex grant activities.
• Assists in the development of grant policies and procedures to support the Trial Court and external sub-recipient partners with best practices for grant development.
• Regularly participates in preparing grant trainings for sub-recipients and Trial Court staff.
• Attends a variety of Trial Court, sub-recipient, federal, and state agency grant meetings.
• Performs other duties as required.

Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
Mission Understands, upholds, and communicates the Trial Court missions.
Applied Knowledge Understands research, information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions.
Problem Solving Ability to successfully address data issues, draw conclusions, and make recommendations.
Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments.
Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied economic and cultural backgrounds.
Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development.

Qualifications

Minimum Requirements: The following are the minimum requirements for consideration for the position of Grant Coordinator II:

Education and Experience:
• Bachelor's Degree in business administration or related field; Graduate degree preferred.
• Four (4) years of related, applicable work experience in grants administration/management.
• Equivalent combinations of education and grant experience will be considered for meeting minimum qualifications.

Knowledge:
• MA Court Grant policies and procedures.
• Grant research and writing.
• State and Trial Court regulations.
• Grant application and monitoring.
• Budgeting.
• Reporting requirements and websites.
• General knowledge of grant funding sources.

Skill in:
• Organization and prioritization.
• Competency in Microsoft Office Programs (Excel, Access, PowerPoint, Word, Teams)
• Verbal and written communication.
• Meeting deadlines.
• Multitasking.
• Document preparation.
• Note taking.
• Training.
• Writing Budgets.
Ability to:
• Review financial data.
• Interpret tracking information.
• Retain supporting documentation.
• Contract documents.
• Ability to travel throughout the Commonwealth.

Employment with the Trial Court is contingent upon passage of a criminal record check.