Duties and Responsibilities (these duties are a general summary and not all inclusive):

Examine, process, prepare, and enter various documents using the Comptroller's Massachusetts Management Accounting and Reporting System (MMARS), as well as other internal systems, ensuring that charges are accurate, appropriate, and comply with the Commonwealth's rules and regulations, and are completed in a timely manner.

• Create and update forms for internal use between the business office and other programs to facilitate processes such as executing contract amendments, requesting new encumbrances, and collecting data for analysis.

• Use Electronic Invoicing Management (EIM) to activate contracts.

• Analyze contract proposals and related documents to determine compliance with established criteria, including providing technical assistance to DYS employees and vendors, ensuring compliance with agency rules and regulations.

• Provide feedback on data collected, format the analysis compiled to facilitate spending projections, and prepare monthly spreadsheets for utilization analysis for DYS programs.

• Coordinate and prioritize contract activity to ensure efficient operations, including communicating with vendors and other state agencies to resolve accounting discrepancies and obtaining documentation regarding dispute and reporting requirements.

• Attend all annual mandated staff development training, provide support to other departments as requested, and respond to inquiries regarding contract-related matters.

Preferred Qualifications:

• Knowledge of the principles and practices of business law relative to contracts.
• Knowledge of the terminology, codes, symbols, and standard abbreviations used in business contracts.
• Knowledge of the methods of general report writing.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to analyze and determine the applicability of contract data, to draw conclusions and make appropriate recommendations.
• Ability to read and interpret documents such as contracts, leases, etc.
• Ability to gather information by examining records and documents and questioning individuals.
• Ability to follow oral and written instructions.
• Ability to communicate effectively in oral and written expressions.
• Ability to accurately record information provided orally.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to prepare general reports.
• Ability to maintain accurate records.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others
• Ability to exercise discretion in handling confidential information.
• Ability to exercise sound judgment.
• Ability to give oral and written instructions in a precise, understandable manner.

Schedule: First (1st) Shift 8:45 AM - 5:00 PM with Saturday and Sunday off

About the Department of Youth Services:

As the Juvenile Justice agency for the Commonwealth of Massachusetts, the Department of Youth Services promotes positive change in the youth in our care and custody. Our mission is to make communities safer by improving the life outcomes for youth in our care. We achieve our mission through investing in highly qualified staff and a service continuum that engages youth, families, and communities in strategies that support positive youth development. For more information, please go to: https://www.mass.gov/orgs/department-of-youth-services.

Pre-Hire Process:

Candidates must pass a pre-employment screening which includes:

• Drug Screening

• Psychological Screening

• Medical Examination

• Physical Abilities Test (PAT)

If you would like more information, please log on to the DYS website www.mass.gov/dys to access detailed information on the Pre-Employment process.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or technical experience in business administration, management or public administration, the major duties of which included contract management or contract administration and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required (A) experience.

II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for a maximum of two years of the required (A) experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Special Requirements: None.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.