Job Description
The Executive Office of Labor and Workforce Development (EOLWD) seeks qualified applicants for the position of Business Management Specialist (Budget Analyst) within the Finance Department. EOLWD oversees the Department of Unemployment Assistance, the Department of Career Services, the Department of Labor Standards, the Department of Industrial Accidents, the Department of Labor Relations, The Department of Family and Medical Leave, The Department of Economic Research and The Division of Apprentice Standards.
The ideal candidate would possess a strong background in state budgetary procedures, experience with the Massachusetts Management Accounting and Reporting System (MMARS), knowledge of the Commonwealth Information Warehouse (CIW), and proficiency using Microsoft Word, Excel, Access and PowerPoint, and Federal grants. The ability to develop spreadsheets, perform mathematical calculations, analyze data, attention to detail and time management are essential functions of the position. This position operates hybrid and will need to come into the office as assigned for meetings and trainings.
Want more jobs like this?
Get jobs in Boston, MA delivered to your inbox every week.
Duties Include:
- Review and monitor the departments funding sources (Federal, State, Trust, Retained Revenue, Interdepartmental Service Agreement [ISA] funds).
- Learn and utilize internal resources to review departments funding sources and spending requests which include HRIS, MMARS, EOL Finance Data Mart
- Preparing analysis of previous and current year spending in various accounts to provide data for budget spending plan preparation.
- Coordinating the development of agency spending and budget documents and providing technical assistance to financial representatives on preparation of their spending plans and other budget documents.
- Reviewing and processes budget related documents submitted by staff for allotments, transfers, and expenditure corrections, as necessary.
- Maintaining department's payroll analysis to ensure appropriate distributions and adequate resources.
- Recommending modifications to budgets to keep agency spending within established guidelines.
- Regularly monitoring agency spending requests for overhead and approves Massachusetts Management Accounting and Reporting System (MMARS) documents for overhead and other administrative accounts. Prepares and tracks all expenditure reports.
- Assisting the Budget Director and Legislative Director as a liaison with external entities, including the Executive Office for Administration and Finance and Ways and Means Committees.
- Provides technical assistance to Departments regarding the establishment of any Interdepartmental Service Agreement (ISA). Tracks and coordinates interagency activity with other state agencies and provides expenditure reporting.
- Prepares, reviews and analyzes financial reports and other documents to determine project expenditures and prepares agency budget requests and spending plans.
- Assists in the managing, coordination and completion of the operation spending plan, and completes submission in the MBA (Mass Budget Application) system.
- Works with other program and budget staff to develop annual budget forecast, monitor program expenditures to ensure.
- Develop and update standard operating procedures, as needed
- Assist Federal Grants management unit with setup of Federal grants in MMARS including modifications and, if needed, preparation of regular Federal Financial Reports
- Prepare Federal grant drawdown reports for submission and reconcile once funds are drawn.
- Keep up to date with all required trainings (State, Budget, and Federal grants related trainings) and regulations
- Assists with other duties as assigned.
Preferred Qualifications:
- Knowledge of state budgetary and accounting forms and procedures.
- Knowledge of the organization of state government.
- Knowledge of MMARS and CIW.
- Knowledge of Grant Solutions, US Department of Health and Human Services Payment Management System (PMS), and USA.gov website Federal Funding Accountability and Transparency Act Subaward Report System.
- Ability to develop spreadsheets, perform mathematical calculations and analyze data.
- Proficiency using Microsoft Word, Excel, Access, and PowerPoint.
SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION'S RECRUITING GUIDELINES. IN THE CASE OF A PROMOTIONAL OPPORTUNITY, THE SALARY PROVISIONS OF THE APPLICABLE COLLECTIVE BARGAINING AGREEMENT WILL BE UTILIZED FOR PLACEMENT WITHIN THE SALARY RANGE.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Minimum Entrance Requirements:
Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below.
Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.
Substitutions:
I. A Bachelor's degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience.
II. A Master's degree or higher with a major in business management, finance or a related field may substituted the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.