Job Description

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=183822

About Northern Essex Community College:

THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts. Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center. Our urban campus in Lawrence occupies a number of buildings in the heart of downtown. Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center. Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

• Provides support to the Executive Director and CAE staff with administrative tasks as needed.
• Maintains accurate records and databases (Destiny One, LACES, etc.) related to prospective students and enrollment activities.
• Supports enrollment pipeline activities and works closely with staff to ensure a smooth transition from interest to enrollment.
• Assists with scheduling meetings and events for enrollment e.g. testing sessions, information sessions, orientation, etc.
• Tracks and analyzes data related to enrollment trends, applicant demographics, and conversion rates.
• Generates reports to provide insights into the effectiveness of enrollment strategies and initiatives.
• Monitors expenditures to ensure required services are provided according to the approved budget and funds are used within the fiscal year and in compliance with the organizational budget
• Manages office inventory and supply needs, identifies vendors, prepares requisitions, and places orders in compliance with NECC procurement policies.
• Maintains records of goods ordered and received, verifies payment records, reviews invoices, and ensures expenses are accurate, allowable, reasonable, and properly allocated.
• Composes documents to support program processes and procedures.
• Organizes and updates the digital repository of program-related documents, including curriculum materials, policies, procedures, and guidance documents, making them accessible to the CAE team.
• Responds to inquiries regarding enrollment and scheduling
• Assists in the hiring process, ensuring alignment with NECC hiring requirements, policies, and procedures.
• Tracks employee time-off schedules and requests.
• Assists with monthly reporting.
• Supports the preparation of CAE events, such as AEFL week celebrations and graduation recognition ceremonies.
• Provides support to the Testing, Enrollment, and Data Coordinator in maintaining data.
• The Classification Specification is available at: https://www.mass.edu/shared/classificationspecs/specspers/Administrative Assistant Series.doc

• Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

• Substitutions:
  • An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
  • An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.