Primary Duties: Duties for the Human Resources Administrative Assistant include, but are not limited to:

• Responsible for the day-to-day administrative operations of the Human Resources Division and will provide administrative assistance across all functions of the Division.

• Provide direct support to the Director and Deputy Director of Human Resources.

• Create and distribute New Hire Letters and New Hire Paperwork.

• Responsible for personnel and compliance records management, including background check process and employment verifications.

• Serves as the Division contact person and interacts with employees, managers, executive staff, and members of the public.

• Responsible for maintaining the file room and keeping personnel files up-to-date; receiving, sorting, and distributing mail; receiving and screening visitors and telephone calls; responding to routine inquiries regarding office procedure; supporting the Office's programs and initiatives; and providing general office assistance, as needed.

• May assist with data entry and maintenance of Human Resources Information systems.

• Responsible for maintaining various personnel reports, tracking spreadsheets, and updating the Division's internal page on SharePoint.

• Performs other duties, as assigned.

Position Type: Full-Time/Exempt. The candidate hired to fill this position will work three days in office and two days remotely.

Salary: $56,592

To apply for this position: Please visit the Employment and Recruitment Portal of the Attorney General's Office at: https://ago-ma.igreentree.com/CSS_External/CSSPage_Welcome.ASP and apply directly. Applications submitted via MassCareers website are not received.

You will be asked to submit a cover letter and resume when applying for this position. The application deadline is February 21, 2025.

Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2041.

Do not select MassCareers "apply online" option to apply for this position. Applications submitted via this MassCareers website are not received by our Office.

Inquiries regarding position & status may be made to:

Finda Tamba, Recruitment & Hiring Administrator

Human Resources Division

(617) 963-2932

Qualifications

Position Requirements : We seek a caring, professional individual with an interest in supporting the work of a busy public-sector office and being part of a team. Must have excellent verbal and written communication skills, excellent organizational skills, and attention to detail. Must be able to manage work independently, monitor timelines and deadlines, and multi-task efficiently. Must have solid computer skills, including proficiency in Microsoft Word and Excel. Working knowledge of BambooHR or other Human Information systems is helpful. Ability to handle sensitive information and maintain confidentiality is a must. Bachelor's degree and/or at least two years of administrative support experience is preferred. The successful candidate will have the interest and ability to work collaboratively and respectfully with people from diverse backgrounds. The successful candidate will be able to demonstrate a connection to the people and communities we serve, and an interest in supporting a respectful and inclusive work environment.

The Attorney General's Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General's Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

Do not select MassCareers "apply online" option. Any automated message generated by the Commonwealth of Massachusetts MassCareers website does not apply to posted positions at the Attorney General's Office. You must apply directly at: www.mass.gov/ago/employment .