• Purchasing, budgeting, accounts receivable, billing, and accounts payable.

Detailed Statement of Duties and Responsibilities (may include any or all of the following):

• Process requests for purchase orders or payment requests ensuring compliance with the policies and procedures set forth by the Office of the Comptroller (CTR), Operational Services Division (OSD), and Internal Control Polices.
• Preparation and input of purchasing and/or payments documents into Massachusetts Management Accounting and Reporting System (MMARS)
• Independently resolves procurement issues/activities while meeting the service needs of the department
• Applies knowledge of purchasing principles and provides technical assistance regarding State Procurement rules and regulations.
• Maintains and monitors purchasing document files to ensure receiving of goods and services in a timely manner.
• Utilize MMARS, COMMBUYS, Commonwealth Information Warehouse (CIW), Microsoft applications and any other approved systems.
• Enter information and maintain accurate spreadsheets in Microsoft Excel database; including but not limited to, provides back-up documentation, and reconciles financial statements, reports, and encumbrance/payment logs.
• Communicate with agency personnel, oversight agencies and vendors via telephone, written or in person to resolve accounting discrepancies and related payment issues, obtain statistical data, documentation, or various reports.
• Provides technical assistance to various institutional and division staff to ensure compliance with agency laws, rules, and regulations.
• Other duties as assigned or required by the Unit.

PREFERRED QUALIFICATIONS:

Must have working knowledge of Microsoft Office applications and be highly proficient in Excel. Practical experience with MMARS and COMMBUYS. Knowledge of the principles and practices of accounting to include terminology, and the methods of general report writing. Understanding of warehouse inventory practices such as benchmark tracking and the LIFO/FIFO system. An understanding of bulk purchasing and the ability to mitigate projected cost deficiencies. Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations. Ability to read and interpret documents such as financial reports, accounts, and ledgers. Ability to perform mathematical calculations using formulae to solve accounting problems. Ability to prepare general and financial reports. Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. Ability to communicate effectively in oral expression. Ability to exercise discretion in handling confidential information. Ability to establish and maintain harmonious working relationships with others. Ability to work independently. Ability to work in a team setting. Knowledge of the principles, practices, and techniques of supervision.

COMMENTS:

This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bi-lingual applicants to apply.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.

Substitutions:

I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience.

II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.