Job Description
The Massachusetts State Police are seeking an Accountant II for our Fiscal Unit, who will examine, analyze, and interpret accounting records for the purpose of giving advice or preparing statements and maintaining the budget.
The incumbent in this position will examine accounting data; prepare financial statements and reports; as well as maintain accounting records.
Duties:
- Work with Massachusetts State Police Divisions units to encumber and process purchases and accounts payable documents on COMMBUYS and MMARS for Federal, Budgetary and Trust accounts. With oversight from the supervisor, ensures any spending is within authorized spending levels.
- Receive invoices via email and date stamp and distribute accordingly.
- Reconcile vendor statements to ensure payments are properly applied.
- Research statewide/department contracts to secure the purchases using the proper procurement method, ensures proper use of said contracts and advise of the need for a request for response or incidental purchase.
- Runs Commonwealth Information Warehouse reports on historical expenditures and perform data analysis.
- Prepare financial reports.
- Analyze historical and projected expenditure patterns to make budget recommendations or take appropriate action to control spending.
- Use Microsoft Excel daily for reconciling and forecasting.
- Ensure Commonwealth Payment Policies are always adhered, maximizing the return of Prompt Pay Discount and less than 45-day bill paying statistics.
- Confer with vendors of commodities and services and employees. Explains rules and regulations regarding payments, procurements, and related financial transactions. Further, work with suppliers and departmental personnel to resolve conflicts/discrepancies.
- Ensures compliance with 801 CMR 21.00 and all other relevant financial policies distributed by oversight agencies.
- Performs related duties as required.
Want more jobs like this?
Get Accounting and Finance jobs in Framingham, MA delivered to your inbox every week.
Preferred Requirements:
- Working knowledge of the Commonwealth systems of CIW, COMMBUYS and MMARS.
- Working knowledge of Microsoft programs.
- Knowledge of the principles and practices accounting including terminology.
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of accounting data, to draw conclusions and make appropriate recommendations.
- Knowledge of the methods and techniques of financial analysis.
- Knowledge of the principles and practices of financial management.
- Ability to read and interpret documents such as financial reports, accounts, and ledgers.
- Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
- Ability to perform mathematical calculations using formulae to solve accounting problems.
- Ability to follow oral and written instructions.
- Ability to gather information by examining records and documents and through questioning individuals.
- Ability to maintain accurate records.
- Ability to prepare general and financial reports.
- Ability to write concisely to express thoughts clearly and to develop ideas in a logical sequence.
- Ability to exercise sound judgement.
- Ability to communicate effectively in oral expression.
- Ability to exercise discretion in handling confidential information.
- Ability to deal tactfully with others.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to work independently, as well as in a team setting.
- Ability to give written and oral instructions in a precise, understandable manner.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.
Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.
Substitutions:
I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience.
II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.