Purpose Of Role:
Under the supervision of the Team Supervisor, the Senior IMA Accountant is responsible for monitoring all accounting and administrative related functions on Mandates which are the responsibility of the Senior IMA Accountant's assigned Team. The Senior IMA Accountant is responsible for ensuring clients' instructions are processed accurately and on time. The Senior IMA Accountant is responsible for verifying and reviewing the work performed by the IMA Accountants and for assisting the Team Supervisor in all aspects of his or her responsibilities. As an experienced separately managed accounts administrator, the Senior IMA Accountant provides a key role in training, and developing the newer members of the team, and is expected to be available to provide an immediate point of reference for queries, and to provide on the job training to less experienced staff.
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The Senior IMA Accountant is an integral member of the Team responsible for delivering quality service to assigned clients of the team. He/She must contribute to the team on technical matters, as well as providing leadership and direction to the team members, in both quality of service and communication with internal and external clients and other supporting departments. The Senior IMA Accountant is required to solve problems and provide assistance and guidance to the IMA Accountants. Achieving quality of service is a team effort and the Senior IMA Accountant needs to function at all times as a team player and ensure that other members of the team do so too.
Specific Duties:
Technical COMPETENCIES
ACCOUNTING/ADMINISTRATIVE EVENTS MANAGEMENT.
REVIEWING WORK AND ASSISTING TEAM SUPERVISOR
- Processing client's instructions
- Investigation on client's instructions exceptions
- Inheritance management
- Pledges management
- Client/Mandate reference data setup and Maintenace queries
- Reviews daily activities and email communication and completes the checklist.
- Liaises with other internal clients and supporting departments for the purpose of obtaining key inputs to service delivery, resolving exceptions and discrepancies.
- Takes leading role with Team Supervisor in liaising with other sites on all aspects of service.
- Assists Team Supervisor in the organization of the Team and in ensuring that departmental procedures and controls are adhered to.
- Assists Team Supervisor in implementing new procedures and controls.
- Performs special projects and other tasks as assigned by the Team Supervisor.
- Complete IMA accountant checklist when required in accordance with procedures.
- Ensure agreed timelines are adhered to.
TAX AND REGULATORY REPORTING
- Preparation, control and production of reports for Asset Management Companies
Non-technical competencies
COMMUNICATION
- Provides timely and professional responses to all enquiries.
- Keeps Team Supervisor informed as to the daily work progress and status of requests.
- Establish and maintain good working relationships with internal and external clients and colleagues.
Organization
- Demonstrates good time organizational skills in order to meet deadlines.
- Maintains systematic filing practices.
- Adheres to clean desk policy and record keeping.
- Ensure that daily workload is allocated appropriately.
TRAINING AND PERSONAL DEVELOPMENT
- Provides direction and training to staff in the course of their day-to-day work, trains less experienced staff in IMA and bank procedures and processes and provides guidance and an adequate source of help for questions.
- Actively participates in the development of new hires in the team. Supports and guides them in the knowledge of all technical aspects of the work, as well as in their work organization.
- Identify training needs within the team and ensure that those needs are met.
- Take responsibility for own personal development and training.
Work Parameters Or Boundaries:
Internal State Street Poland procedures & regulations
Italian Data Protection Regulations - required for IMA teams
Accounting Standards
Performance Planning and Review System (PPR)
PERSON SPECIFICATION
Specific Qualifications / Skills:
- Numeracy / Literacy skills
- PC literate and competent in use of spreadsheets, word processing and Outlook
- A thorough understanding of IMA administration is required
- Very good level of English.
- Fluent Italian spoken and written.
Critical Behaviors for Success as defined by the PPR System at Core level
- Takes Ownership and Initiative
- Ensures accuracy and quality
- Provides outstanding service
- Communicates Effectively
- Displays Insight & Influence
- Fosters Collaboration and Teamwork
Level Of Education:
Accountancy or Business related degree (preferred)
Previous Level Of Experience:
2+ year experience in finance or accounting is required.
Work Environment
- As relates to Employee's job-related task and duties Employee is responsible towards his direct Superior.
- All issues with which Employee turns to the one level up Manager should have been discussed with his direct Superior.
- Employee has the right to appeal from every decision of his direct Superior to the one level up Manager.
Employee's responsibility rules
- Employee is made accountable for all his job duties and State Street's property entrusted to him.
- Employee's responsibility concerns at equal degree entrusted duties, decisions taken and the initiative required at the given position.
- Employee is responsible at equal degree for decisions taken and not taken when the situation requires that.
- Employee commits not to disclose any information that might be considered as confidential for the Employer.
- Employee is obliged to comply with all regulations and procedures concerning Health and Safety, environmental protection and company's directions in this domain.
- Employee does his best to make the work environment and culture safe for him and his colleagues.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You'll have access to flexible Work Program to help yo u match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer. Discover more at StateStreet.com/careers
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