HR Specialist, Poland HR Team
Location: Kraków office
Purpose of Role:
Whilst reporting to the HR Operations Manager, this GHR Shared Services role focuses on practical activities within the core responsibilities of the HR and Payroll Operations team, in particular ensuring compliance with statutory requirements regarding the processing of employee data and supporting administrative activities, documentation management and employee support.
Major Responsibilities
- End-to-end managing of assigned HR processes (e.g. work certificates, terminations, maternity leaves, working time etc.);
- Responsibility for administration of employee personnel files and database (ensure that documentation is processed correctly and in a timely manner as required by Polish Labor Law and internal procedures);
- Managing general office duties including collecting of documents delivered by daily post, photocopying, packing, data entry and mailing documents;
- Managing employee queries related to HR administration processes;
- Timely updating HR database, both in offline Excel files and within dedicated HR systems (Enova, MyWorkday, Exchange, etc.);
- Preparation and distribution of standard and ad hoc HR reports within specified guidelines;
- Ensuring effective and timely flow of critical information to all relevant parties/vendors/third parties and follows up on administrative details;
- Executing HR administration activity to support other departments and divisions;
- Ensuring confidentiality while handing HR matters and complying on maintaining data privacy in line with global and local requirements across GHR Shared Services.
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What we value
To be successful in this role, your profile should include:
- Fluency in written and oral in Polish and very good level of English;
- 2 or more years' experience in Polish HR administration position with a strong understanding of best practices around time and attendance rules in Poland;
- Knowledge of Polish specific HR operations, e.g. parental leaves, holiday management, terminations, employee's lifecycle documents handling, work permits, HR systems;
- Good knowledge of Polish Labor Code;
- Willingness to work in hybrid system, with predominance of work from the office;
- Good MsExcel skills (practical usage of various functions i.e. pivot tables, v-look up);
- Team player with a strong customer focus;
- Focus on details, attentiveness, accuracy;
- Ability to deliver high quality work and to work under pressure with attention to details;
- Ability to interact with all levels of employees and management and handle confidential information in a professional manner;
- Flexible "can do" attitude;
- HR related education will be an asset.
We offer
- Permanent contract from day one
- Partial remote work possibility
- Additional holidays (Birthday Day Off, 3rd and 5th year anniversary and others)
- Premium life insurance package and private pension plan
- Gold medical package for employees and their families (partner and children)
- Wide range of soft skills training, technical workshop, language classes and development programs
- Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
About State Street
State Street was named one of the 'Forbes Poland's Best Employers of 2021'
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You'll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
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