Executive Assistant (Fixed Term Contract)

The Executive Assistant position in the Asia Pacific Executive Administration team is an exciting, challenging role supporting senior leaders. The successful candidate will be a team player, need to take initiative and actions timely, exercise independent thinking, proactively engage with stakeholders, juggle multiple large-scale projects, set priorities and meet aggressive deadlines.

Responsibilities & Tasks Include:

• Maintain up-to-date calendars for several senior executives in a dynamic environment
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
• Coordinate production and assembly of materials for meetings, preparing a variety of materials on a daily weekly or monthly basis independently and efficiently
• Effectively arrange internal and external meetings, interviews, conference calls, videoconferences, including conference room reservations and coordination of applicable technologies for virtual meetings (e.g., videoconferencing, zoom, Teams etc.)
• Arrange cost-effective domestic and international travel itineraries
• Process and reconcile expense reporting using the applicable systems
• Where delegation rights are systems-permitted and enabled, use online tools as a manager
• Support managers with new hire logistics (workspace, technology, etc.)
• Organise offsite events &/or offsite leadership team functions
• Partner closely with Executive Assistants across the organization

• Associate Degree from an accredited college or university, or equivalent work experience
• 6+ years related experience in a corporate environment
• High proficiency with Outlook, Word, Excel and PowerPoint - speed and quality of work imperative

• Self-starter, high level of motivation, integrity and ability to work independently and collaboratively
• Excellent organizational and follow-up skills, ability to manage multiple assignments
• Strong written and verbal communication skills and proofreading skills with strong attention to detail
• Professional, thoughtful, forward thinking, innovative and strategic with proven good judgement
• Able to work well under pressure and in tight time constraints
• Ability to handle sensitive and confidential information
• Ability to adapt to changing responsibilities
• Demonstrated ability to quickly learn/use new web-based tools/applications
• Excellent interpersonal skills; positive attitude
• Strong team player