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Be part of an inclusive environment in which you can co-create solutions to key challenges in the industry learning from our experts.
Take your creativity and innovation to another level while enjoying a paid internship with flexible hours and interactive workshops.
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Departament and Project description :
DFL Program is a key strategic program within Finance Digital Transformation Organization to shape the Finance Function of the future within Schneider Electric. The project aims to connect all source ERPs Finance Data to Group wide Finance applications and achieve following objectives:
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- reporting automation to Group reporting tool HFM
- Full traceability and auditability of reported figures
- fully digital data and zero touch with no manual intervention (digital locks)
DFL is a global program involving a large organization of 130+ team members (internal employees and subcontractors) spread out in multiple locations. A significant number of administrative tasks need to be managed and for that a Program Operations Support is required
What will you learn?
Support DFL Program Leader and PMO lead in a list of administrative tasks outlined in subsequent sections. Additionally, the candidate will also support other key strategic initiatives within Digital Finance Transformation Organization with several admin activities.
- Support Purchase Order creation process and subsequent Goods Receipt posting in the system based on approved timesheets collected on a monthly basis
- Attend queries from Procurement and suppliers in relation to Invoice related disputes
- Support scheduling of meetings for DFL Program Central team coordinating when required with Assistants in other organizations.
- Support preparation of communication packages in the organization and coordinate distribution of relevant documentation and information among program team members.
- Support onboarding of newcomers to the program and keep Head Count file updated ensuring laptop and access to SE network and application is managed properly
- Support Renewal process of subcontractors
- Support in forecast file maintenance activities (e.g. update actuals in forecast, update file, etc)
- Other ad-hoc administrative activities
Are you who we are looking for?
Behaviors and competences
The Admin Support must demonstrate mature behaviors including:
- Strong written and verbal International communication skills.
- Understanding of cultural disparities and ability to communicate across cultures.
- Highly organized and structured
- Advanced user in Microsoft Office tools (Word, Excel, PowerPoint, Teams, Outlook...)
- Ability to manage multiple tasks, prioritize and meet deadlines.
- Ability to learn new tools and processes (PAPS, Coupa...)
- Take initiative and propose/implement optimal internal process improvements.
- Comfortable presenting concepts and processes.
- Comfortable to deal with ambiguities.
- Aptitude for problem solving and troubleshooting.
- Ability to work autonomously.
- Open minded and open to change.
- Customer focused and quality driven
- Ability to cooperate and work in multicultural environment with diverse geography and time zones.
- Comfortable working remotely leveraging the appropriate digital tools.
Requirements
- Fluent in English and Spanish
- University degree in a quantitative concentration: Computer Science, Engineering, Mathematics, Business Administration, Economics or equivalent
What can we offer?
- An experience specially designed for your learning and development
- Paid internships (depending on the schedule you establish, min. 20 hours and max. 30 hours per week, 700-900 / month)
- Monthly sessions to enhance your development and employability (Trainee's Academy)
- Track your evolution and learning
- Time flexibility to combine it with your studies
- One day of free disposal per month (cumulative)
- Duration of, at least 6 months with the possibility of extension or contracting
*We seek out and reward people for putting the customer first, being disruptive to the status quo, embracing different perspectives, continuously learning, and acting like owners. We want our employees to reflect the diversity of the communities in which we operate. We welcome people as they are, creating an inclusive culture where all forms of diversity are seen as a real value for the company. We're looking for people with a passion for success - on the job and beyond.
Why us?
Schneider Electric is leading the digital transformation of energy management and automation. Our technologies enable the world to use energy in a safe, efficient and sustainable manner. We strive to promote a global economy that is both ecologically viable and highly productive.
25.7bn global revenue
137 000+ employees in 100+ countries
45% of revenue from IoT
5% of revenue devoted for R&D
You must submit an online application to be considered for any position with us. This position will be posted until filled
It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.