Executive Assistant to the Head of Specialty Care Key Markets
- Location: Amsterdam, the Netherlands
About the job
We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Head of Specialty Care Key Markets at Sanofi. This role is crucial in ensuring the smooth operation of the executive's office and facilitating effective communication within the organization and with external stakeholders.
Main responsibilities:
Calendar Management:
- Manage complex calendar and scheduling requirements
- Coordinate meetings, conferences, and travel arrangements
- Prioritize and manage conflicting demands on the executive's time
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- Act as the primary point of contact for internal and external stakeholders
- Manage incoming calls, emails, and correspondence
- Draft and edit correspondence, presentations, and reports
- Prepare and organize documents for meetings and presentations
- Manage expense reports and process invoices
- Maintain filing systems and manage confidential documents
- Assist in the coordination and execution of special projects
- Track project progress and follow up on action items
- Prepare and distribute meeting minutes and action plans
- Liaise with other departments and team members to ensure smooth operations
- Ensure close cooperation, shared information and communication withing the SPC Key market executive assistant network
- Assist in organizing team events and activities
- Support the onboarding of new team members
About you
- Bachelor's degree in Business Administration or related field
- 5+ years of experience as an Executive Assistant, preferably in the pharmaceutical or healthcare industry
- Exceptional organizational and time management skills
- Strong verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to maintain confidentiality and exercise discretion
- Experience in managing complex schedules and travel arrangements
- Strong problem-solving skills and ability to work under pressure
- Flexibility to work extended hours when necessary
- Knowledge of the pharmaceutical industry and global healthcare markets
- Experience working in a multinational corporation
- Proficiency in additional languages (specify if any are particularly relevant)
- Familiarity with project management tools and techniques
Why choose us?
- Bring the miracles of science to life alongside a supportive, future-focused team
- Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally
- Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
- Driveimplementationscience,powerfulcrowdsourcingandopeninnovation,discoveringthewaystobringsciencetolivefaster,contributingtoapatientfirstmindset
- Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave
Pursue Progress. Discover Extraordinary.
Progress doesn't happen without people - people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let's pursue progress. And let's discover extraordinary together.
At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!
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