Executive Administrative Assistant

This position can be located at any Raytheon site.

What You Will Do

Manage complex schedules and calendars for executive leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead and adjust or deconflict, often using their understanding of communicated and understood priorities to make decisions. Weekly calendar reviews with leaders.

Proactive email management and alert leader to high priority actions. Understand the organizational key stakeholders and their support staff and effectively coordinate meetings across a host of stakeholders. Collaborate with administrative staff throughout enterprise and portfolio to create a support infrastructure for effective coordination.

Orders supplies and meals for Staff Meetings and All Hands meetings, CORE Leadership Weeks and other events, as needed.

Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools. Process expense reports and invoices in a timely manner in accordance with company policies and procedures.

Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.

Proactively support the team with necessary communication & proper information distribution to the organization (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)

Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.

Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, presentations, shared files, Teams channels, organizational charts, websites, etc.

Collaborate closely with other administrative assistants.

Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach in a fast-paced, dynamic environment, while also being capable of working independently with minimal supervision.

Utilize strong written and verbal communication skills, manage conflicting priorities and deadlines efficiently, balance multiple tasks while meeting organizational goals and timelines.

Minimal travel could be required for this role to support staff meetings outside of Raytheon home base.

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience
• U .S. citizenship is required, as only U.S. citizens are authorized to access the financial management system due to government contractual requirements
• Microsoft Office Experience: email and calendar management, Word, Excel, Teams and PowerPoint applications
• Experience booking travel and working with expense reports
• Experience as an executive assistant or senior administrative assistant

The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

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