Description
Schedule: 40 Hours per week, Monday to Friday8:00AM - 4:30 PM PST, ONSITE
This position provides a wide range of highly complex and moderate to high volume administrative tasks in support of at least one director of a major organization. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential information. Specific duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete organization projects.
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Providence caregivers are not simply valued - they're invaluable. Join our team at Swedish Shared Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
This position is also responsible for office management responsibilities including:
- serving as front-line face of Swedish Foundation: answering suite door and welcoming guests
- answering of mainline phones and voicemail and triaging appropriately
- ordering and inventory of general office and breakroom supplies
- oversight of daily mail distribution and storage room upkeep
- oversight of office breakroom including stocking of supplies, light cleaning and general upkeep
- serving as liaison to building management for any suite related concerns
- serving as liaison to IT/IS for technical needs within office
Required Qualifications:
- Graduate of a program of study supporting knowledge of business operations and/or management or two years administrative/clerical work experience may be substituted for the education requirement
- 3 years Job related experience including responsible administrative work supporting management in a major organization
Preferred Qualifications:
- Associate's Degree
- Health Care experience
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.
Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our HireVue system.
About Providence
At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
About the Team
Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we're dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Requsition ID: 316769
Company: Swedish Jobs
Job Category: Administrative Support
Job Function: Administration
Job Schedule: Full time
Job Shift: Day
Career Track: Admin Support
Department: 3900 FOUND Major Gifts
Address: WA Seattle 1124 Columbia St
Work Location: Swedish First Hill 1124 Columbia-Seattle
Workplace Type: On-site
Pay Range: $22.93 - $35.77
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.