P2P Vendor Master Data Junior Analyst
ROLE SUMMARY
Summarize the primary purpose & key accountabilities of the role, including geographical scope (i.e. Global vs. Country/Region). Summary should be concise and include strategic information that would attract candidates to the role. It may be helpful to complete this section after you have finished the other sections of the document.
Pfizer's Global Business Services (GBS) Shared Services is a well-established operation with beginnings in Memphis, Tenn., in 1997. The organization expanded to Europe in 2003, Asia in 2007, Latin America in 2013, Eastern Europe in 2014 and AFME in 2016. GBS Shared Services has a workforce of more than 1,000 Pfizer colleagues.
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The GBS San Jose Financial Services is a high performing team responsible for the timely delivery of standardized financial processes on behalf of Biopharmaceutical Finance and their business partners for the Emerging Markets. The organization performs certain Record-to-Report, Procure -to-Pay, Travel & Entertainment, Order-to-Cash and other related activities from regionally centralized locations in San Jose, Costa Rica.
The GBS (Global Business Services) Financial Services - San Jose Procure-to-Pay Vendor Master Data Junior Analyst will be a key player within the P2P organization. This position will be as main contact for local finance and all regions supported by GBS San Jose, performing sensible activities such as accounts payables inquiries and processing, controls related performance, inquiries regarding any issue related to the P2P process such as vendor changes status and approval. In addition, this role provides exposure with the Senior Leadership of the P2P organization, enabling the participation in different tasks like monthly metrics reviews, detail process review, executing and guaranteeing excellence on the audit controls related to the process that applies for the P2P organization.
The objective of this role is to enable GBS Procure to Pay to meet their business objectives by providing quality accounts payable analysis and overall business support for Site Leadership, market colleagues and external vendors.
ROLE RESPONSIBILITIES
In order of importance, indicate the primary responsibilities critical to the performance of the role. It is recommended not to list actual tasks but focus on 5-8 essential responsibilities that highlight accountability and level of judgment required.
- Perform Change Requests review and approval using formal work instructions and policy documents.
- Review, understand, confirm and/or validate information included as part of the Vendor Master Data Operations processes.
- Engage with Pfizer end users, internal stakeholders (Procurement, Finance, etc.), and suppliers as necessary to complete the change requests review.
- Daily review of e-mails received (Validate if any urgent/special request has been sent)
- Use procurement and financial systems and tools.
- Attention to detail and ability to work with a high degree of accuracy.
- Capability to manage complex/critical scenarios
- Organizes own workload, prioritizes, and proactively follows up on outstanding items
- Works towards and maintains agreed metrics and goals
- Has strong analytical and process management skills
- Actively supports our GBS value proposition by keeping processes aligned with our delivery model and global standard, adhering to our internal controls structures and help identifying process improvement opportunities
- Ensure the proper processes execution understanding our SOP, Work Instructions, Job Aids and Desktop Procedures and proposing updates when the documentations do not align with our day-to-day processes.
- Independently manages formal relationship with key internal stakeholders and colleagues of diverse backgrounds, including different departments, cultures, business units and countries
- Ensure the timely and proper execution of adequate internal controls, understanding our SOP proposing updates when the documentations do not align with our day-to-day processes
- Responsible for keeping accurate and up-to-date Work Instructions, Job Aids and Desktop Procedures documentation
- Responsible for the maintenance and consistent application of Pfizer and GBS Americas policies
- Capable to make basic decisions over daily responsibilities
- Promptly escalates operative and legal issues to his/her manager
- Interfaces regularly with internal and external customers / vendors to resolve issues
- Maintains focus customer service
- Communication skills (written and verbal) - effectively communicate with internal and external customers and vendors
- Good understanding of system functionality and processes
- Desire participation in Make it Possible initiatives across the site.
- Seek opportunities to be mentored by others
- Demonstrate ownership of personal and professional development
- Ability to operate independently and remain focused through change or uncertainty
QUALIFICATIONS
Indicate qualifications that are job related, consistent with business necessity and necessary for the performance of an essential function of this role including: education/licenses/certifications, relevant experience (where legally permissible), technical and/or other job-related skills.
- University degree/ongoing University studies or technical high school degree in a finance related field
- 0-2 years of relevant functional accounting or finance experience
- Basic Knowledge MS Office: Outlook, Excel, Word, PowerPoint
- Intermediate written and verbal English communication skills required, any other language if required by the business, Portuguese (is a plus)
- Accounting Finance knowledge
- Desired experience in multinationals, shared services or finance related if applicable.
- Communication and customer service skills
- Problem solving and analytical skills
- Capability to manage complex/critical scenarios
- KPI's and measurement basic understanding
- Internal/external audit management experience
Work Location Assignment: Flexible
EEO (Equal Employment Opportunity) & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, or disability.
Finance & Accounting