This role will provide a full-range of administrative support to members of the Pfizer Regulatory Affairs Division.

The responsibilities for this role include:

• Archive department documentation and keep archive updated (hard copy and electronic)
• Update & check global and local systems periodically to reflect correct local information and respond to questions from local and global counterparts
• Take necessary actions for products which do not have a product responsible colleague
• Ensure audit readiness for all systems, sharepoints, hardcopy archive at all times
• Keep organization charts and job descriptions updated
• Organize courier service as needed
• Follow up dates of power of attorney documents and e-signatures and update as needed
• Organize and finalize payments for the MoH fees and vendors
• Initiate and follow-up payments for third party services, equipments, etc.
• Create reports from global and local systems
• Prepare and edit reports, excel sheets and presentations using Microsoft Office software; organize and maintain electronic and hard copy files
• Expedite flow of work items, and initiate follow-up when necessary
• Follow up external announcements (e.g. Agency website Official Gazette,. ..) and make internal announcements as needed.
• Take role in specific steps of labeling process (quality checks, sharing approved versions with external stakeholders e.g. RxMedia), keep local company website updated
• Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics
• Coordinate travel arrangements and support the planning of team meetings; prepare itineraries
• Coordinate donation processes such as gathering the related documents, following the PO orders, delivering the donation items to the districts and coordinating the donation budget
• Arrange for visitor passes and access
• Announcing new birth, death and marriage information to all colleagues
• Onboarding of new collegues
• Prepare expense reports, track reimbursements
• Ensure proper invoice routing and tracking
• Set-up and maintain project and general correspondence files
• Provide project management assistance when necessary
• Uses appropriate discretion in the management of information
• Serve as back-up support for other colleagues if needed

• Bachelor's Degree
• Excellent communication skills in English and Turkish
• Detail oriented
• Strong organizational skills with a proven ability to prioritize and work independently
• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Ability to work independently as well as part of a team