Why Patients Need You
A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things.
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As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
- Provide the full range of administrative support activities across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
- Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
- Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
- Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
- Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.
- Manage meeting minutes, meeting follow-ups and expedite flow of work.
- Manage purchase orders through the system and track invoices.
- Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
- Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
- Provide back-up assistance in the absence of other administrative colleagues.
- Manage own time, professional development and prioritize workflow.
Qualifications
Must-Have
- High School Diploma or GED
- Extensive demonstrable experience within similar roles/team structures
- Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
- Excellent attention to detail, time management, organization, and prioritization skills.
- Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
- Demonstrated experience coordinating domestic and international travel
- Demonstrated verbal and written communication skills
- Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Nice-to-Have
- Bachelor's Degree
- Experience using applications, such as Concur, WebEx and Ariba
- Ability to take direction and work with minimal oversight
Work Location Assignment: On Premise (Sandwich or Walton Oaks, UK) with flexible working possible
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
DisAbility Confident
We are proud to be a Disability Confident Employer and we encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments necessary to support your application and future career. Our mission is unleashing the power of our people, especially those with unique superpowers. Your journey with Pfizer starts here!
Administrative
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