Why Patients Need You

A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

JOB SUMMARY

The Administrative Assistant requires flexibility, self-motivation, detail-oriented, and provide exceptional support to the Oncology Development Technologies Lead, their direct reports and others within the Scientific Affairs & Strategic Partnerships organization. You'll be a positive and professional role model in the organization and possess strong decision-making skills, be forward-thinking, collaborative, and have a reputation for problem-solving and troubleshooting in an evolving business environment.

• Primary support to the Oncology Development Technologies team. Responsible for creating and maintaining the rhythm of the business through proactive planning, execution, and implementation of administrative support to ensure a seamless experience for leadership and all employees within the division

• Demonstrates working knowledge and skills regarding general administrative functions and performs these in support of supervisor/staff (MS Office, MS Outlook, MS Teams, Expense Reimbursement system, Purchase Order system)
• Manage and maintain multiple calendars to ensure accurate scheduling and prioritization for the team
• Schedule complex meetings across internal departments, executives and with external partners outside of standard governance meetings,
• Adhere to and execute administrative procedures for the team staying within corporate policy
• Organize domestic and international travel, including managing expenses in compliance with company policy; review and approve invoices and account reconciliation. Also includes timely preparation of expense reports in Concur
• Understands and follows all Pfizer policies (i.e. travel, purchasing, leave, or know where to get answers)
• Takes personal responsibility for quality of work that impacts supervisor/department/line.
• Works under general supervision. Responsible for independent work output with supervisory direction and review.
• May advise staff on routine administrative procedures and processes
• Assist with other projects and work as needed and assigned
• Collaborate with other administrative staff to support department and/or company-wide events and various other initiatives as needed

• 7-10 years in an administrative role with a high school diploma OR 3 - 5 years' experience with a college degree

• Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes in cross-functional projects and activities
• Excellent organizational and interpersonal skills are required
• Ability to prioritize work and deliver projects completed and on time while facing multiple distractions and interruptions
• Demonstrates and role models confidence, emotional intelligence, and professionalism
• Ability to pay close attention to detail when working with complex schedules or projects and react with an appropriate sense of urgency to situations or events that require a quick response or turnaround
• Ability to independently problem-solve to quickly resolve issues to maintain business continuity
• Able to work successfully in a team environment by building effective working relationships internally and externally with all levels of employees with different working styles and perspectives

• Effective Communicator
• Able to Manage Ambiguity
• Strong Decision-Making Skills

• Work Location: New York Headquarters or Groton, CT