Overview

We are seeking an experienced and highly organized Administrative Assistant to support the VP of Quality & Food Safety and SVP of Transportation & Fleet in our Purchase, NY office. This role offers a significant opportunity to enhance the effectiveness of our senior leadership team through exceptional administrative and logistical support. The ideal candidate will have a proven track record in supporting senior executives within a multinational corporation, demonstrating top notch organizational and communication skills.

Responsibilities

• Provide administrative support to the VP of Quality & Food Safety and SVP of Transportation & Fleet
• Schedule and coordinate meetings with senior leaders, including managing complex calendars and resolving scheduling conflicts.
• Support team members with meeting logistics, including Teams administration, catering, and conference room management.
• Maintain and organize organizational charts, phone lists, email distribution lists, and other team information.
• Handle procurement transactions, budget management, and order supplies.
• Manage and organize electronic filing systems, documents, and correspondence.
• As needed oversee office management tasks, including mail handling, shipping, visitor or guest reception, and general office support.
• Coordinate and plan team meetings and events, including all logistics and correspondence.
• Manage domestic and international travel arrangements, including itineraries, visas, and accommodations.
• Process and reconcile travel and entertainment expenses through Concur and P-card and manage invoice submissions in SAP, MyBuy or legacy Oracle - APS.
• Handle ad hoc requests and special projects as assigned, including support for leadership meetings and training sessions.
• Engage with administrative teams for best practices and continuous improvement.
• Maintain confidentiality and professionalism in handling sensitive information and documents.
• Complete all required trainings in a timely fashion
• Manage new hire and other organizational announcements
• Manage Monthly Birthday and Service Anniversary postings via the Smiles platform
• Collaborate with other Executive Admins within PepsiCo and interact with senior executives and external entities as needed.

• The expected compensation range for this position is between $55,700 - $83,550.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• Minimum of 5 years supporting senior executives in a multinational corporation.
• High school diploma or GED required; Bachelor's degree preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with business technology platforms (e.g., Zoom, SAP/Oracle, Microsoft Teams, SharePoint).
• Experience with travel and expense management systems (e.g., Concur, MyBuy).
• Strong organizational skills with the ability to multitask, prioritize, and manage shifting priorities under pressure.
• Ability to work independently with minimal supervision and handle confidential information with discretion.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of management and external entities.
• Detail-oriented, proactive, and able to anticipate needs and make timely decisions.
• Demonstrated ability to manage multiple tasks, projects, and competing priorities effectively.
• High level of professionalism, maturity, and a positive, can-do attitude.
• Proven track record of supporting executives, including managing complex calendars and travel arrangements.
• Strong problem-solving skills, adaptability, and willingness to learn new technologies and processes.