Overview

The Assoc Admin Assistant will maintain Redding office functions including mail/shipping, supply management, manage day to day receipt of checks, prepare bank deposits, manage and, update Cashier System and manage end of day reporting and proof of delivery process and other duties as they arise

Responsibilities

• Provide administrative support to USM and location managers
• Ensure invoices are paid timely, accurately and with the proper approvals utilizing SAP, P-Card and Amex
• Create/Process Purchase Order Requisition in SAP - MyBuy
• Verify daily receipts of checks, and money orders against daily route delivery documents
• Utilize Bank of America CashPro for check deposits and deposit reports; prepare daily deposits for Armored Car pick-up
• Maintain FSV Coin Changer Fund process

• • Maintain required logs
  • Order and deposit funds are necessary
  • Disburse and reconcile funds to FSV drivers
  • Validate use of Funds with MEM move team and Delivery Supervisor
• Perform accurate count and recording of FSV (Full Service Vending) cash receipts using Coin Sorter and Currency Counter
• Identify Bank Adjustments including NSF and Deposit Adjustments and providing timely communication with Functional Teams for further action.
• Verify and account for all expected documents including Proof of Delivery, etc.
• Enter all daily receipts into SAP Settlement system
• Identify discrepancies and variances and Document all variances in SAP notes
• Maintain Cashier Workbook to support HQ Accounting
• Maintain Daily Route paperwork files
• Run and distribute all required End of Day reports to Functional Teams
• LOE - Local Order Entry for Sales Orders
• Ensure Free Goods process is executed according to policy and reconciled each period
• Accounts Receivable Support - E-Check, Arc Tree Cases, research and resolve AR discrepancies
• Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation
• Misc payroll functions: Meal & Break report, Kronos badge distribution, attendance tracking/accruals
• Location Process Owner for Security
• Location Process Owner for Telecom
• Support Delivery team with Pepsi Direct CRS system to ensure all inquiries are resolved within 4 hours
• Maintain coupon process according to control guidelines
• Maintain calendars and schedules for S&D meetings/events
• Maintain organization charts and contact lists
• Maintain a high level of integrity and professionalism in handling confidential matters and materials.
• ERG communication
• Other duties and special projects as assigned

• The expected compensation range for this position is between $37,000 - $51,500
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

• Associates Degree in Business or 1-3+ years general business experience or an equivalent combination of education and relevant experience.
• Expert knowledge and experience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
• Ability to prioritize work and multi-task with a strong sense of urgency
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Demonstrate tact, maturity, professionalism and respect for others, both internally and externally
• Must be a strong team player and assist other staff when necessary
• Must embrace change and welcome new ideas and projects
• Ability to handle multiple changing priorities simultaneously in often challenging situations; ability to work proficiently and calmly under pressure
• Outstanding organizational and follow-up skills including sensitivity with confidential information
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).
• Respects & values differences, acts with integrity, and operates with justice
• Ability to lift a minimum of 20lbs.